HR Admin & Records Coordinator

Allscreens Nationwide Ltd; Belfast City District; On-site; GBP 28,000 - 36,000; Full time

Job summary

Allscreens Nationwide Ltd. requires an HR Manager to provide comprehensive clerical and administrative support to the HR & Corporate Services Department, ensuring smooth day-to-day HR services in Belfast.

You will handle recruitment documentation, sickness absence records, HR data entry, and filing systems, while supporting training, payroll-related tasks, and confidentiality requirements. Strong communication and organisational skills are essential.

Qualifications

• 5 GCSEs at Grades A-C (or equivalent), including English Language and Mathematics.
• Experience of administering HR processes and procedures is desirable.
• Proficiency with Microsoft Office Suite and HR information systems such as PAMS.
• Ability to handle confidential information and maintain data protection standards.

Responsibilities

• Provide administrative support to the HR team and wider organisation.
• Assist with recruitment administration, including preparing documentation and maintaining records.
• Monitor and record sickness absence, ensuring return-to-work interviews and associated paperwork are completed.
• Input, update, and maintain HR data and records accurately.
• Coordinate and maintain filing systems, both electronic and manual.
• Support training and development activities through effective administration and record keeping.
• Collate and monitor HR information using HR information systems, including PAMS.
• Manage archiving and ensure HR records are maintained in accordance with organisational procedures.
• Assist with the monitoring and recording of Fair Employment data.
• Monitor probationary review processes and ensure reports are completed within agreed timescales.
• Maintain stocks of office supplies and arrange replenishment when required.
• Process invoices, purchase orders, and associated financial documentation in line with organisational procedures.
• Undertake other duties appropriate to the grade as required.

Skills

Communication

Organisational skills

Teamwork

Attention to detail

MS Office proficiency

Data protection awareness

Education

GCSEs (5 A-C) including English & Maths

Tools

PAMS

Word

Excel

Outlook

Job description

Allscreens Nationwide Ltd. requires an HR Manager to provide comprehensive clerical and administrative support to the HR & Corporate Services Department, ensuring smooth day-to-day HR services in Belfast.

You will handle recruitment documentation, sickness absence records, HR data entry, and filing systems, while supporting training, payroll-related tasks, and confidentiality requirements. Strong communication and organisational skills are essential.