HR Admin & Office Coordination Specialist

Menzies Aviation; City of Edinburgh; Presencial; GBP 25.000 - 35.000; Jornada completa

Descripción de la vacante

Menzies Aviation in Edinburgh is seeking a capable office administrator to support daily operations and ensure efficient clerical processes. You will handle filing, phones, mail distribution, and correspondence while greeting visitors and controlling access to the site.

The role requires strong organizational skills, English fluency, and the ability to multitask in a busy environment. You will work with colleagues to maintain records, process invoices, and support onboarding and safety

Formación

• High school diploma or equivalent.
• Minimum 3 years’ experience in a professional office environment.
• Highly organized with the ability to multi-task and prioritize responsibilities.
• Excellent communication skills and client-service orientation.
• Ability to work independently with minimal supervision.
• Demonstrated experience handling sensitive and confidential information.
• Must pass pre-employment background and drug test.
• Possess a valid US driver's license.

Responsabilidades

• Perform general office duties including filing, answering telephone(s), mail distribution and composing correspondence.
• Greet visitors and determine whether they should be given access to specific individuals.
• Maintain the working area in a neat and orderly fashion.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Copy, file, and maintain paper and/or electronic documents and records.
• Open, sort, and distribute incoming correspondence daily.
• Prepare outgoing packages.
• Assist with expense reports as needed.
• Monitor station supply levels and order as necessary.
• Prepare requisitions, orders, or other documents for purchase.
• Code all invoices and process to corporate A/P in a timely manner.
• Maintains billing records and other source documents, which accurately represent the operation of the company.
• Enter and track candidate background orders and coordinate drug testing.
• Arrange track and coordinate all badging activities including Badge applications, appointments scheduling, reporting and audits.
• Arrange track and coordinate all Customs Seals applications, appointments, reporting and audits.
• Assist with new hire paperwork.
• Proactively seeks out additional work during downtime
• Take on additional tasks and responsibilities as needed.
• Complete special projects as required.
• Exemplify the desired culture and philosophies of the organization.
• Safety and security are the responsibility of each employee.
• All other tasks as requested by department managers and/or the General Manager.

Conocimientos

Communication skills

Multi-tasking

Independence

Confidential information handling

English fluency

Reliability

Self-motivation

Educación

High school diploma

Herramientas

Driver's license

Descripción del empleo

Menzies Aviation in Edinburgh is seeking a capable office administrator to support daily operations and ensure efficient clerical processes. You will handle filing, phones, mail distribution, and correspondence while greeting visitors and controlling access to the site.

The role requires strong organizational skills, English fluency, and the ability to multitask in a busy environment. You will work with colleagues to maintain records, process invoices, and support onboarding and safety