Aviation Office Concierge & Admin Specialist

Menzies Aviation; City of Edinburgh; On-site; GBP 21,000 - 31,000; Full time

Job summary

Menzies Aviation in Edinburgh is seeking an Administrator Assistant to join our busy office. You will support operations, payroll and HR functions, handle filing, calls, mail and correspondence, and coordinate between teams in a friendly, professional manner.

Ideal candidates are highly organized, with excellent communication skills, able to multi-task and work independently. A high school diploma is required, and you must pass background and drug screening.

Qualifications

• High school diploma or equivalent is required.
• Strong organizational and communication skills essential.
• Ability to multi-task and work independently in a professional environment.
• Experience handling confidential information is preferred.
• Comfort with administrative duties across operations, payroll and HR.

Responsibilities

• Perform general office duties including filing, phones, mail and correspondence.
• Greet visitors and manage access to individuals.
• Maintain a neat, orderly work area and professional relationships with customers.
• Schedule appointments and maintain calendars.
• Process invoices and support accounts payable activities.
• Coordinate new hire paperwork and background checks.
• Assist with expense reports and supplies management.
• Support track and coordinate badge applications and related audits.

Skills

Organizational skills

Communication skills

Multi-tasking

Professionalism

Independent worker

Confidential information handling

Education

High school diploma or equivalent

Job description

Menzies Aviation in Edinburgh is seeking an Administrator Assistant to join our busy office. You will support operations, payroll and HR functions, handle filing, calls, mail and correspondence, and coordinate between teams in a friendly, professional manner.

Ideal candidates are highly organized, with excellent communication skills, able to multi-task and work independently. A high school diploma is required, and you must pass background and drug screening.