Hr Admin (Human Resources)

Guidant Global; South Yorkshire; On-site; GBP 23,000 - 32,000; Full time

Job summary

Guidant Global is seeking an HR Administrator to support the HR department with confidential record keeping, document management, and recruitment assistance. You will coordinate inductions, respond to employee queries, and help produce HR reports to inform management decisions.

The role emphasizes compliance with UK employment laws and company policies, maintaining accurate records, and supporting employees and managers in daily HR activities.

Qualifications

• Proven experience as an HR Administrator or in a similar administrative role.
• Strong understanding of HR functions and best practices.
• Excellent organisational and time-management skills.
• Proficiency in HR software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.

Responsibilities

• Maintain personnel files and HR system with accurate records.
• Prepare and manage HR documents such as contracts and changes.
• Assist with onboarding and inductions for new hires.
• Ensure compliance with policies and UK employment laws.
• Address employee queries on HR policies and benefits.
• Prepare HR reports on turnover, absences, and recruitment metrics.

Skills

HR administration

Organisational skills

Attention to detail

Communication skills

MS Office proficiency

Confidentiality

Education

CIPD Level 3 Foundation Certificate in HR Practice

Tools

HR software

Job description

General Overview:

The HR Administrator is responsible for supporting the HR department in all administrative aspects of human resources management. This includes maintaining employee records, managing HR documents, assisting with recruitment processes, and ensuring compliance with relevant laws and regulations. The HR Administrator plays a crucial role in facilitating smooth HR operations and providing support to employees and management.

Key Accountabilities:

• Maintain Personnel files / HR system: Maintain accurate and up-to-date employee records, including personal information, job history, and attendance records.
• HR Documentation: Prepare and manage HR documents such as employment contracts, changes in employment, leavers etc.
• Recruitment Support: Assist with the onboarding process including coordinating inductions.
• Compliance: Ensure HR activities comply with company policies and legal regulations, including health and safety standards.
• Employee Queries: Address employee queries regarding HR policies, procedures, and benefits.
• HR Reports: Prepare regular HR reports on employee turnover, absences, recruitment, and other HR metrics.

Any other reasonable request.

Impact:

The HR Administrator holds a critical role at the worker level, directly influencing the efficiency and effectiveness of HR operations. This position supports employee satisfaction and retention by ensuring that HR processes are smooth and responsive, ultimately contributing to the overall success of the company.

Complexity:

The HR Administrator role involves a moderate level of complexity, requiring attention to detail, organisational skills, and the ability to handle confidential information. The job holder deals with routine HR issues and queries independently but escalates more complex or strategic problems to higher-level HR professionals or management.

Qualifications or Required Experience:

Essential:

• Proven experience as an HR Administrator or in a similar administrative role.
• Strong understanding of HR functions and best practices.
• Excellent organisational and time-management skills.
• Proficiency in HR software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.

Desirable:

• CIPD Level 3 Foundation Certificate in Human Resource Practice or equivalent.
• Previous experience in the construction industry.
• Familiarity with UK employment laws and regulations.

Guidant, Carbon60, Lorien & SRG - The Vertage Group Portfolio are acting as an Employment Business in relation to this vacancy.