Hospitality Coordinator – Full Time – Oswestry

Catering; Oswestry; On-site; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Discretionary Bonus

Pension Contributions

Shared use of company pool vehicles

Company clothing

28 days (incl. Bank Holidays) - with +

Enhanced Parental, Family and Special-

Job summary

Creation Group is seeking a hands-on Hospitality Project Coordinator in Oswestry to manage end-to-end asset execution for festivals and events. You will coordinate logistics, scheduling, and inventory, working with production and warehouse teams to ensure flawless delivery.

The role requires highly organised, solution-focused individuals who thrive in a fast-paced environment and enjoy cross-functional collaboration with client teams and suppliers.

Qualifications

• Attention to detail and strong organisational skills are essential.
• Calm under pressure and able to multitask across multiple workstreams.
• Excellent communication and relationship-building with clients and teams.
• Strong problem-solving mindset with proactive approach to issues.
• Professional discretion when handling confidential information.

Responsibilities

• Assist in prioritising tasks and deadlines for the client team.
• Coordinate with logistics to move assets and equipment per project schedules.
• Liaise with suppliers, venues, and contractors for load in/out readiness.
• Maintain asset inventory accuracy using tracking systems.
• Perform checks on asset condition and readiness for deployment.
• Support maintenance and upgrade processes with technical teams and vendors.
• Work with warehouse staff on asset storage and organisation.
• Maintain documentation of logistics, asset tracking and compliance.
• Prepare reports on inventory levels, usage and loss incidents.
• Support health, safety and compliance processes and protocols.
• Prepare and maintain client-facing documents such as quotes and invoices.
• Align travel and accommodation with asset movements and schedules.

Skills

Exceptional attention to detail

Highly organised

Solutions-oriented

Excellent communication

Discretion & professionalism

Independent and collaborative

Tools

Google Suite

Job description

Position: Hospitality Project Coordinator

Employment: Monday to Friday, 08:30 – 17:30 I Permanent

PURPOSE OF ROLE

This is a hands-on, high-energy role at the heart of one of our exciting client accounts. Youll work closely with dynamic wet led, brands that values creativity, speed, and flawless execution.

As a Project Coordinator, youll report to the Account Director and act as the linchpin between the client team and our asset management function. Your role will be essential in driving the effectiveness and efficiency of client delivery by coordinating the end-to-end asset execution of festivals and other events. This includes managing logistics, scheduling transportation, overseeing inventory, and ensuring the maintenance of production assetsall in close collaboration with our production and warehouse teams.

Youll thrive here if youre highly organised, solutions-focused, and comfortable juggling multiple workstreams with energy and positivity. Youll be supported by a collaborative team that values trust, ownership, and getting the job done – and youll get to be part of a company that delivers work were genuinely proud of.

Were a fast-moving, fun-loving production & experiential agency that partners with some of the most exciting drinks brands in the world. Our clients dont come to us for just one or two hero campaigns a year, they rely on us year-round to deliver hundreds of projects, big and small, sometimes 30 at once!

WHAT YOU WILL BE RESPONSIBLE FOR

• Assist in prioritising tasks and managing deadlines for the client team. Anticipate needs and proactively address issues to ensure smooth operations.
• Coordinate with the logistics team to execute the movement of assets and equipment to and from venues in accordance with project schedules.
• Liaise with suppliers, venues, and contractors to support load-in/out logistics and operational readiness.
• Maintain inventory accuracy using tracking systems and software under the direction of the Account Manager and Warehouse teams.
• Perform regular checks on asset condition, availability, and readiness for deployment.
• Support maintenance, repair, and upgrade processes by liaising with technical teams and external vendors.
• Work with warehouse staff to ensure proper organization and storage of assets.
• Maintain accurate documentation of logistics, asset tracking, and related compliance records.
• Support preparation of reports on inventory levels, usage, and damage/loss incidents.
• Contribute to health, safety, and compliance processes through documentation and adherence to protocols.
• Prepare and maintain client-facing documents such as quotes, invoices, and service records.
• Align travel and accommodation bookings with asset movements and team schedules.
• Ensure all documentation is archived in accordance with internal procedures.

WHAT WE ARE LOOKING FOR

• If youve managed a nightclub, bar or delivered support in on-trade sales, and youre now itching for a role where no two days are the same, keep reading. We cant teach years of on trade knowledge, industry relationships and genuine understanding of how brands deliver in bars, clubs and festivals.
• Exceptional attention to detail, with strong organisation and multitasking capabilities
• Solutions-oriented, calm under pressure, and proactive
• Excellent communication skills, bringing positive energy into every situation, with a natural ability to connect, influence, and get the best out of people
• High level of discretion and professionalism when handling confidential information.
• Ability to work independently and collaboratively in a team.
• Proficient IT skills (Google suite)
• Full driving licence

WHAT WE OFFER

• Discretionary Bonus
• Pension Contributions
• Shared use of company pool vehicles when on jobs and at work
• Issue of company clothing
• 28 days (including Bank Holidays) that will increase by 1 day per annum up to a maximum of 38 days
• Enhanced Parental, Family and Special Leave
• Macbook and IT equipment/ancillaries as required

Creation Group is proud to be an equal opportunity employer and were committed to diversity and inclusion. We dont discriminate on the basis of race, gender, ethnicity, citizenship, national origin, religion, sexual orientation, age, marital status, disability, or any other legally protected status.

Salary: £27000 – £30000/annum DOE

Job Type: Permanent

Location: Oswestry, Shropshire