Events & Logistics Office Co-ordinator

Eventprophire; Wetherby; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

22 days paid holiday

Pension scheme

Health cash plan

Annual team events

Borrowing props for personal events

Job summary

A creative event management company in Wetherby is seeking an Events & Logistics Office Co-ordinator to manage event logistics and administration. The ideal candidate will have over 3 years of experience, strong administrative skills, and a proactive attitude toward problem-solving. Responsibilities include ensuring smooth operations, coordinating deliveries, and maintaining relationships with suppliers. Benefits include 22 days holiday, pension scheme, and opportunities for personal development.

Qualifications

• 3+ years of experience in a relevant role.
• Proactive and adaptable to changing environments.
• Capable of building strong relationships with suppliers.
• Ability to quickly learn new systems with attention to detail.

Responsibilities

• Coordinate day-to-day logistics and administration.
• Act as the first point of contact for operational queries.
• Ensure timely organization of deliveries and collections.

Skills

Strong administration skills

Above average knowledge of Microsoft programmes

Experience managing multiple lines of client enquiries

Experience working with purchase orders

Ability to pick up new systems quickly

Excellent eye for detail

Tools

MS Office

Job description

Job Title: Events & Logistics Office Co-ordinator

Job Type: Permanent

Department: Logistics

Experience Required: 3+ Years

Location: Wetherby

Salary Expectation: Negotiable, Dependant on Experience.

Work Hours: 8-9am-4.30-5.30pm Monday - Friday with some flexibility over weekend and out of hours working when required to cover our busy operational teams

Job Description

JOIN US – EVERYTHING WE DO IS DESIGNED TO CREATE MOMENTS OF WOW

Established for 23 years, EPH Creative is one of the UK’s leading event and theming suppliers. We work with an ever-growing and impressive range of clients — from well-known TV shows and visitor attractions to corporate events, weddings and private parties. Each year, we deliver props and theming to over 2,000 events and bespoke projects, operating year-round with distinct seasonal demands.

Our headquarters near Wetherby are home to an Aladdin’s cave of props, furniture and theming, alongside one of the UK’s largest state-of-the-art scenic production facilities.

Working at EPH Creative is not a standard office job and as such we’re not looking for standard people!

You’ll be responsible for the day-to-day coordination and smooth running of Events and Logistics administration, acting as the first point of contact for troubleshooting and operational queries. You’ll support our wider Operations and events team, working closely with the transport planner, and ensuring deliveries, collections, people, vehicles and paperwork are organised efficiently. Alongside this, you’ll build strong relationships with suppliers, support our drivers and keep everything running smoothly behind the scenes.

Responsibilities

ABOUT YOU

We’re looking for someone who brings calm capability, sharp judgement and real ownership to everything they do. You don’t need a specific background or industry experience – what matters is how you think, how you work, and how you show up.

This role will suit you well if you are:

• Agile, approachable and engaging, with the ability to build rapport quickly and work comfortably with a wide range of people
• Pro‑active, with a desire to pre‑empt challenges, prepare for the unexpected
• Trusted for your judgement, taking genuine ownership of outcomes and holding yourself accountable for delivering them
• Constructive and solutions‑focused, particularly when things change
• Analytical and practical, able to break down problems and move them forward decisively
• Highly organised and prioritisation‑led, managing competing demands in a fast‑paced environment
• Results‑driven with a need towards action and follow‑through
• Adaptable and resilient, comfortable operating in a dynamic environment where plans can change at short notice
• Influential without ego, able to gain cooperation and move things forward
• Comfortable adapting working patterns to meet the needs of our seasonal business

Skills/Attributes

This is a role for someone who enjoys being at the centre of activity and likes things to run well and take pride in making that happen.

• Strong administration skills including an above average knowledge of Microsoft programmes
• Experience managing multiple lines of client enquiries including several inboxes, phone calls and in‑house queries
• Experience working with purchase orders and maintaining solid relationships with our trusted suppliers
• Ability to pick up new systems quickly, with an excellent eye for detail

Our Values

• One Team – Willingly helping each other, working together to meet our customers’ expectations
• Caring – Supporting and recognising our people who are key to our success
• Passion & Pride – Taking ownership and pride in our work to support making every event extraordinary
• Innovation – Seeking to continuously improve for the benefit of our customers and team
• Fun – Enjoying what we do

Benefits

• 22 days paid holiday (rising to 25 after 3 years)
• Additional Paid days leave on your Birthday
• Company Pension Scheme
• Health cash plan & employee assistance programme
• Kitchen facilities and break out area
• Annual team events, including Family & Friends day, and Staff Party
• Borrowing of props and décor for your own personal special occasions