Hospital Administrator - Fixed Term Contract

Cygnet Group; Boxley; On-site; GBP 22,000 - 27,000; Part time

Benefits offered by this job

Salary £24,552 pro rata per year

Regular coaching and support

Employee Discount Scheme

Company pension scheme

Company paid Life Assurance scheme

Smart Health Toolkit

Private Health Care

Free meals on duty

Job summary

Cygnet Hospital Maidstone in Maidstone, Kent, is seeking a part-time Hospital Administrator to provide comprehensive office support across the site. The role offers flexibility between 22.5 or 30 hours per week, in-office and hospital setting, with a fixed term contract to 31 May 2027.

You'll support the Quality and Admin Manager, coordinate training, manage training compliance, roster the hospital, and handle ICT/phone matters.

Qualifications

• An administrator with experience in health care & knowledge of mental health
• Flexible, organised, able to prioritise workloads, solve problems & make decisions
• Calm under pressure & can work under your own initiative
• A strong written & verbal communicator with an eye for detail & excellent interpersonal skills
• Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows & the internet

Responsibilities

• Support the Quality and Admin Manager with Admin duties.
• Support the General Manager with coordinating training courses, managing training compliance and scanning training documents.
• Provide rostering support to the hospital.
• Attend the daily safety huddle meeting as necessary.
• Prepare agenda for Heads of Department meeting.
• Collate the On Call Manager rota and update the rota when received.
• Cover administration roles as necessary.
• Be the first contact for ICT/printers/phone matters at the site.
• Coordinate CTR meetings, share information with stakeholders, book rooms and welcome the panel.
• Undertake any reasonable requests from senior management and teams.

Skills

Administrative experience

Healthcare knowledge

Communication skills

Tools

Excel

Word

Outlook

PowerPoint

Access

Windows

Job description

Helping others improve and turn their lives around - there's no better feeling. It's what we do for thousands of people at more than 150 sites across the UK. Be a part of it.

Cygnet Hospital Maidstone is our state-of-the-art, 65 bed mental health facility for adults situated in the new Kent Medical Campus in Maidstone.

We are looking for a part time Hospital Administratorwith a passion for making a difference to provide comprehensive administration support to the hospital.

You'll will have the option to work 22.5 or 30 hours a week in office and hospital setting. Hours can be flexible between Monday - Friday.

Please note this is a fixed term contract until 31st May 2027

Your day-to-day...

• Support the Quality and Admin Manager with Admin duties.

• Support the General Manager with coordinating training courses, managing training compliance for all departments at site and scanning training documents. Administration of

• To provide rostering support to the hospital.

• Attend the daily safety huddle meeting as necessary.

• Prepare agenda for Heads of Department meeting.

• Collate the On Call Manager rota and update all aspects of the rota once these have been received.

• To cover administration roles as necessary.

• Be the first contact person in relation to ICT/printers/phone matters at the site.

• Co-ordinate the process for CTR meetings. Ensuring that all information has been shared with external stakeholders and internal colleagues, meeting rooms are booked and the panel is greeted with on the day and actions are shared with the MDT once received.

• Undertake any reasonable request from senior management, medical, clinical and administration teams.

You are...

• An administrator with experience in health care & knowledge of mental health

• Flexible, organised, able to prioritise workloads, solve problems & make decisions

• Calm under pressure & can work under your own initiative

• A strong written & verbal communicator with an eye for detail & excellent interpersonal skills

• Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows & the internet

Why Cygnet? We'll offer you

• £24,552 per annum (pro rata salary)

• Regular coaching and support

• Employee Discount Scheme

• Company pension scheme

• Company paid Life Assurance scheme

• Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks

• Free Private Health Care

• Free meals on duty

Successful candidates will be required to undergo an enhanced DBS check.

What next?

If you care about making a difference - we want to talk to you.