Hospital Administrative Coordinator

Gateshead Health NHS Foundation Trust; Gateshead; On-site; GBP 21,000 - 25,000; Full time

Job summary

Gateshead Health NHS Foundation Trust is seeking an Administrative Assistant to join our busy clinical team in Gateshead. The role provides essential administrative support across the department, handling post, notes, and general office tasks in a busy hospital environment.

The successful candidate will be proactive, able to prioritise a varied workload, maintain accuracy, and work independently while collaborating with clinical and administrative colleagues to ensure high-quality patient care.

Qualifications

• Proactive and able to use own initiative to manage a varied workload.
• Ability to prioritise tasks effectively in a busy environment.
• Maintain confidentiality and handle patient information securely.
• Work well both independently and as part of a team.

Responsibilities

• Opening, processing and actioning incoming post and preparing outgoing post.
• Coordinating and tracking patient notes and arranging transfers as needed.
• General admin duties: photocopying, scanning, filing, stationery orders.
• Arranging interpreters, transport and other support with medical secretaries.
• Providing reception and ward clerk cover during periods of absence.
• Using Trust systems including Careflow and Microsoft Office to maintain records.
• Working independently and prioritising workload amid changing demands.
• Maintaining confidentiality and securing patient information at all times.
• Collaborating with clinical and admin colleagues to ensure service delivery.

Skills

Administrative skills

Tools

Careflow

Microsoft Office

Job description

Gateshead Health NHS Foundation Trust is seeking an Administrative Assistant to join our busy clinical team in Gateshead. The role provides essential administrative support across the department, handling post, notes, and general office tasks in a busy hospital environment.

The successful candidate will be proactive, able to prioritise a varied workload, maintain accuracy, and work independently while collaborating with clinical and administrative colleagues to ensure high-quality patient care.