Hire Desk Controller

Hire Safe Solutions Ltd

Willingdon

On-site

GBP 28,000 - 42,000

Full time

8 days ago

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Benefits offered by this job

Competitive salary

26 days annual leave + bank holidays

Private medical insurance

Group life assurance, critical illness

Pension - employer match up to 10%

Job summary

Hire Safe Solutions Ltd. is seeking a Hire Desk Controller to act as the central link among customers, the sales team, engineering, and transport.

The role focuses on efficient, safe, and profitable hire of powered access equipment while maintaining high levels of customer satisfaction. The Hire Desk Controller balances customer needs with fleet availability and logistics, leveraging technology to deliver consistent, high-quality service and supporting sales through upselling, cross-selling, and

Qualifications

Strong customer service and communication skills.
Experience in the hire industry (powered access, plant, or tool hire).
Proficiency with hire desk systems, CRM software, and Microsoft Office.
Ability to work under pressure, multitask, and meet deadlines.
Strong organisational and problem-solving skills.
Knowledge of powered access equipment and industry regulations (LOLER, PUWER) desirable.
Full UK driving licence may be advantageous.

Responsibilities

Handle inquiries via calls, emails, and online requests for equipment hire.
Coordinate with sales, engineering, and transport to satisfy orders.
Prepare quotations, hire contracts, and scheduling for accounts.
Maintain accurate records in the App for account visibility.
Assist with training and IPAF-related compliance when required.

Skills

Customer service

Hire desk systems

Microsoft Office

Multitasking

Organizational skills

Problem-solving

Powered access knowledge

Driving licence

Tools

CRM software

Job description

Job Summary

Reporting to the Hire Desk Team Lead, the Hire Desk Controller acts as the central link between customers, the sales team, engineering, and transport departments. This role ensures that powered access equipment is hired out efficiently, safely, and profitably, while maintaining high levels of customer satisfaction.

The Hire Desk Controller is the hub of operations, balancing customer needs, fleet availability, and logistics while leveraging technology and automation to deliver consistent, efficient, and high-quality service. This role supports sales through upselling, cross-selling, and excellent service.

Duties

Customer Service & Enquiries

Handle inbound & outbound calls, emails, and online requests for equipment hire.
Answering incoming calls within 3 rings.
Provide accurate information on product knowledge to assist with machine selection, equipment availability, pricing, quotations, and hire terms.
Build strong relationships with customers, ensuring repeat business and loyalty.
Maintain accurate records in the App to support account visibility.

Collaboration with BDMs

Work closely with BDMs to understand customer needs, preferences, and growth opportunities.
Provide regular updates on account activity, upcoming renewals, and potential issues.
Participate in joint account reviews to align service delivery with sales strategy.
Assist with tender/submission documentation.
Assist with completing sales reports where required.
Act as the primary internal contact for assigned Business Development Manager (BDM) accounts, ensuring smooth day-to-day management.
Handle quotations, hire contracts, and scheduling for BDM.

Hire Desk Operations

Process hire contracts, extensions, and off-hires using the App.
Coordinate with transport teams to schedule deliveries and collections.
Liaise with engineers to ensure equipment is serviced, compliant, and ready for hire.
Produce and maintain a manual complete contract file, containing all relevant paperwork including signed delivery and collection notes.
Responsible for organising the training of customers where required and ensures we operate under the IPAF training centre scope.
Support with compliance of the IPAF Training centre requirements.
Assists in the preparation of IPAF Training centre audits.

Technology & Automation

Use the App to log enquiries, track orders, and generate reports.
Support the introduction of automation tools to streamline invoicing, scheduling, and compliance documentation.
Ensure digital records are accurate and up to date for audits and reporting.

Quality & Efficiency

Monitor KPIs such as response times, contract accuracy, and customer satisfaction.
Ensure consistent service standards across all customer touchpoints.
Identify opportunities to improve efficiency and reduce downtime through better scheduling and predictive maintenance.
Comply with all SHEQ procedures.
Ad hoc departmental duties to be covered for absences/holidays.

Required Skills & Experience

Strong customer service and communication skills.
Experience in the hire industry (powered access, plant, or tool hire preferred).
Proficiency with hire desk systems, CRM software, and Microsoft Office.
Ability to work under pressure, multitask, and meet deadlines.
Strong organisational and problem-solving skills.
Knowledge of powered access equipment and industry regulations (e.g., LOLER, PUWER) is desirable.
Full UK driving licence may be advantageous.

The Company

At Hire Safe Solutions, we’re proud to be a leading provider of powered access solutions and related products for working at height. Since our founding in 2013, we’ve built a reputation for being honest, reliable, and responsive.

We strive to be the most respected powered access provider by delivering exceptional service, uncompromising safety, and innovative solutions that elevate our customers’ success and set new standards across the industry.

We’re passionate about our customers, our team, and the power of innovation. Our business is constantly evolving to meet the changing needs of our clients and to stay ahead in a dynamic market.

Safety is at the heart of everything we do. With curious minds and a forward-thinking approach, we’re committed to being at the cutting edge of powered access technology. Our fast-paced, collaborative environment thrives on purposeful communication and genuine interest in our customers and their businesses.

We take pride in helping businesses deliver their projects successfully - offering expert guidance and tailored solutions so they can focus on what they do best: growing and making money.

When our customers succeed, we succeed. When our people grow, our business grows with them.

Why work with us

We're a fast-growing, people-first business where ideas turn into action and doing things right is how success is built.