Personal Assistant

Era4; Greater London; Hybrid; GBP 42,000 - 60,000; Full time

Job summary

Era4 in London is seeking an energetic Personal Assistant to support two senior executives, the Chief People Officer and US-based CTO. The role blends calendar management, travel planning and high-quality admin across UK/US time zones.

You will own two busy diaries, manage inbox, prepare materials, and coordinate meetings and events while maintaining discretion and delivering polished communications.

Qualifications

• Experience in PA/EA roles supporting two senior leaders.
• Ability to manage two executives across UK/US time zones.
• Coordinate travel, meetings and complex arrangements.
• Discretion with confidential information and sensitive data.
• Excellent written and verbal communication in a professional, proactive style.
• Strong organisation, prioritisation and problem-solving abilities.

Responsibilities

• Own two executives' diaries, balancing priorities and blocking time for key priorities.
• Proactively manage inbox and correspondence, prioritising responses and follow-ups.
• Organise meetings end-to-end across UK and US time zones, prepare agendas and materials.
• Coordinate domestic and international travel and detailed itineraries.
• Build relationships with internal and external stakeholders as a professional point of contact.
• Prepare, proofread and format high-quality presentations, reports and spreadsheets.
• Manage executive expenses, invoices and other routine admin tasks.
• Maintain accurate records using Microsoft 365 and SharePoint, improving processes where possible.
• Handle confidential information with discretion and sound judgement.
• Support day-to-day business operations and wider team through coordination and summaries.

Skills

Executive support

Organisational planning

Proactive problem-solving

Attention to detail

Professional communication

Discretion with confidential info

MS 365

SharePoint

Time management across UK/US

Tools

MS 365

Outlook

Word

PowerPoint

Excel

SharePoint

Job description

Era4 is an ambitious UK start-up on a mission to help shape the country's AI future. We're transforming underused brownfield and former industrial sites into the digital infrastructure needed to power the next generation of technology.

We're at the beginning of an exciting journey, building a business that will help meet the UK's growing demand for AI infrastructure while bringing new investment and opportunities to the communities around us.

The opportunit y:

We're looking for an energetic, highly organised and proactive Personal Assistant to support our Chief People Officer and our US-based Chief Technology Officer. You will play a central role in keeping two busy executives organised, anticipating what they need and making sure priorities, meetings and day-to-day activities run smoothly.

This is a varied and exciting role in a fast-moving, growing business. It will suit someone who thrives on pace and variety, thinks ahead, exercises sound judgement and takes a proactive approach to supporting senior executives. You'll be confident taking ownership, anticipating requirements and finding solutions, whether coordinating complex arrangements, responding to unexpected challenges or supporting the wider team.

What you'll be doing :

• Take ownership of two busy executive diaries, anticipating scheduling needs, resolving conflicts and protecting time for the most important priorities.
• Proactively manage inbox and correspondence priorities, spotting what requires attention, coordinating responses and following up on outstanding items.
• Organise meetings end-to-end across UK and US time zones, preparing agendas and materials, capturing key decisions and actions where required, and proactively following up on outstanding commitments.
• Coordinate domestic and international travel, accommodation and detailed itineraries, anticipating requirements and ensuring arrangements run smoothly.
• Build strong working relationships and act as a professional, approachable point of contact for internal and external stakeholders.
• Prepare, proofread and format high-quality presentations, documents, reports and spreadsheets as required.
• Manage executive expenses, invoices and other routine administrative processes, ensuring accurate records and timely processing.
• Maintain accurate records, shared documents and organised systems using Microsoft 365, SharePoint and other relevant tools, identifying opportunities to improve administrative processes and ways of working.
• Handle confidential business, technology and people-related information with discretion and sound judgement.
• Support day-to-day business operations by gathering and collating information, coordinating updates and preparing summaries or reports as required.
• Provide flexible administrative and coordination support to the wider team, including organising team meetings and events and taking ownership of additional responsibilities as required.

What you'll bring

• Experience in a PA, Executive Assistant or similar role, ideally supporting more than one senior leader.
• Outstanding organisational skills, with the ability to plan ahead, juggle competing demands and keep things on track in a fast-paced environment.
• A proactive, solutions-focused mindset, with the confidence to anticipate needs, exercise initiative and take ownership of responsibilities.
• Excellent attention to detail, follow-through and pride in producing accurate, polished work.
• Clear, confident written and verbal communication skills, with a warm and professional approach to working with others.
• Sound judgement, discretion and reliability when working with confidential information.
• Strong Microsoft 365 skills, particularly Outlook, Word, PowerPoint and Excel; experience with SharePoint is an advantage.
• Energy, adaptability and the flexibility to coordinate with a US-based executive, including occasional meetings or requests outside standard UK working hours.

Why join Era4?

Joining Era4 at such an early stage offers a unique opportunity to be part of an ambitious business as it grows and evolves.

This is a varied, fast-paced role with opportunities to take on a broad range of responsibilities as the business develops. For someone who brings energy, initiative and exceptional organisational skills, it's an exciting opportunity to make a real impact, build strong relationships across the business and become a valued part of the team.

Diversity & Inclusion

Era4 is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Business Ops

London, United Kingdom: (Hybrid - Office visits required)