Help Desk Administrator

GROSVENOR HOUSE GROUP LIMITED; Rochdale; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in facilities management is seeking a Help Desk Administrator to manage their CAFM system. This site-based role involves overseeing maintenance tasks and ensuring client satisfaction, all while adhering to strict service level agreements. Ideal candidates will possess strong communication skills and relevant experience in helpdesk environments.

Qualifications

• Demonstrated experience in a facilities management helpdesk environment.
• Capable of raising and receipting purchase orders.
• Strong attention to detail with commitment to meeting SLA and KPI targets.

Responsibilities

• Act as the first point of contact for maintenance tasks.
• Produce open work reports for helpdesk activities.
• Engage with clients regarding outstanding work orders.

Skills

Excellent communication

Customer service skills

Knowledge of CAFM systems

Planning and scheduling

Attention to detail

Tools

CAFM systems (e.g. Maximo, Concept)

Job description

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About The Role

We are looking for a dedicated, site-based Helpdesk Administrator to manage and monitor the CAFM system. This role ensures reactive and planned maintenance tasks are properly assigned, chased, and closed down, all while meeting strict SLA requirements to avoid KPI penalties.

About The Role

We are looking for a dedicated, site-based Helpdesk Administrator to manage and monitor the CAFM system. This role ensures reactive and planned maintenance tasks are properly assigned, chased, and closed down, all while meeting strict SLA requirements to avoid KPI penalties.

Key Responsibilities

• Act as the first point of contact for all reactive and planned preventative maintenance (PPM) tasks
• Produce open work reports for helpdesk activities
• Maintain and cleanse data within the CAFM system
• Engage with clients regarding outstanding work orders
• Raise and receipt purchase orders for works and goods
• Ensure timely payments by confirming deliveries and services from suppliers
• Liaise with subcontractors and suppliers to resolve queries
• Carry out a range of administrative duties, including:
• Processing engineer timesheets
• Supporting the Contract Manager with data for monthly client reports
• Taking meeting minutes
• Producing weekly helpdesk reports
• Collating domestic audit documentation
  
  

About You

• Demonstrated experience in a facilities management helpdesk environment
• Excellent communication and customer service skills
• Strong working knowledge of CAFM systems (e.g. Maximo, Concept)
• Experience planning, scheduling, and assigning both reactive and PPM tasks
• Confident in liaising with clients to coordinate site access and works
• Capable of raising and receipting purchase orders for materials, parts, and services
• Experienced in engaging with subcontractors for both reactive and scheduled works
• Proactive in chasing engineers and subcontractors for updates and completion paperwork
• Comfortable logging calls and updating job statuses within the CAFM system
• Strong attention to detail with a commitment to meeting SLA and KPI targets
  
  

About Us

At GFM we pride ourselves on service, innovation and the ongoing relationships we have with our client. We are not simply a facilities management company.

By building lasting relationships with over 100 clients GFM have become one of the countries leading FM companies.

We offer a full spectrum of FM services, including maintenance, cleaning, catering, security, horticulture, environment and energy.

Which can be delivered as a single line or a tailored bundle, but what GFM do best is offer fully integrated bespoke solutions.

Safeguarding Statement

Grosvenor House Group is committed to safeguarding and promoting the welfare of children and vulnerable adults. As part of our safer recruitment process, all candidates will be subject to pre-employment checks, including reference checks and an enhanced DBS disclosure.

We welcome applications from all sections of the community and are committed to promoting diversity and equality in the workplace.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  IT System Training and Support

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