Health & Safety Programs Coordinator

TKO; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

TKO Group Holdings, Inc. is seeking an Administrative Assistant to provide day-to-day support to the Health & Safety Global function and assist in project work to raise compliance standards.

The position is based in Stockley Park and Chiswick Park with hybrid working hours, Monday to Friday, 9am–5pm. Key duties include contractor database management, workstation assessments, OSHENS system maintenance, and coordinating the training program.

Qualifications

• Experience in an administrative role within a large/complex organisation.
• Experience establishing and maintaining administrative systems and processes.
• Working knowledge of databases, record management systems, and web-based platforms.
• Excellent written and verbal communication skills.
• Strong IT skills including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Management of the Approved Contractor database and liaising with internal/external stakeholders.
• Coordinate workstation assessments across the group and ensure provision of equipment; process related invoices.
• Maintain OSHENS accident reporting software and train staff on use.
• Organise Corporate H&S training: schedule sessions, book trainers/venues, record data.
• Monitor the H&S inbox, file call sheets, respond to requests, escalate where needed.
• Manage the H&S Portal: update/add/remove data/documents as required.
• Prepare statistical data and reporting on training, accidents, and assessments.
• Handle day-to-day admin tasks like processing invoices and scheduling meetings.
• Opportunity to obtain H&S qualifications and assist with risk assessments.

Skills

Administration

Communication skills

Microsoft Office

Data management

Organisational skills

Stakeholder liaison

Education

Business Administration qualification

Tools

MS Outlook

Excel

Word

PowerPoint

SharePoint

Job description

TKO Group Holdings, Inc. is seeking an Administrative Assistant to provide day-to-day support to the Health & Safety Global function and assist in project work to raise compliance standards.

The position is based in Stockley Park and Chiswick Park with hybrid working hours, Monday to Friday, 9am–5pm. Key duties include contractor database management, workstation assessments, OSHENS system maintenance, and coordinating the training program.