Health & Safety Operations Coordinator - Hybrid

Hammersmith Jobs; Greater London; Ibrido; GBP 30.000 - 42.000; Tempo pieno

Descrizione del lavoro

TKO Group Holdings, Inc. is seeking a proactive Health & Safety Administrative Assistant to support the global function. Based mainly in Stockley Park/Chiswick Park, you will handle database maintenance, incident reporting, training coordination, and day-to-day admin tasks.

The role offers hybrid working hours, permanent contract, and the chance to develop H&S qualifications while contributing to corporate compliance and safe-working practices across the group.

Competenze

• Experience in an administrative role within a large and/or complex organisation.
• Experience establishing and maintaining administrative systems and processes.
• Working knowledge of databases, record management systems, and web-based platforms.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organisational skills with excellent attention to detail.
• Ability to build effective working relationships with stakeholders at all levels.
• Proven ability to deliver accurate, high-quality work with minimal supervision.
• High levels of integrity and professionalism.
• Self-motivated, proactive, and able to use initiative.
• Confident communicator with the ability to engage at all levels.
• Collaborative team player with a positive and inclusive approach.
• Adaptable and responsive to changing priorities and business needs.

Mansioni

• Management of the Approved Contractor database – liaising with both internal departments and external Contractors.
• Co-ordination of workstation assessments across the Group, ensuing local compliance. This includes liaising with business units to ensure the provision of the correct equipment and the processing of invoices associated with this.
• Maintenance of OSHENS, the accident reporting software, and training of staff on how to use it (reporting and managerial functions)
• Organise the Corporate H&S training programme – scheduling regular sessions with internal Advisors and ad-hoc courses with external training providers. This includes booking trainers and venues, co-ordinating delegates and recording of all training data.
• Monitoring the H&S inbox – this will include the filing of all call sheets, responding to training requests, workstation assessments, etc and escalating any emails that require action from the team.
• Management of the H&S Portal – updating, adding or removing any data/documents as required.
• Preparing statistical data and reporting (training, accidents, workstation assessments, etc).
• Day-to-day administrative tasks, such as processing invoices for payment, scheduling meetings.
• There is scope to obtain H&S qualifications and assist with risk assessments and other H&S tasks.

Conoscenze

Admin experience

Database knowledge

Stakeholder mgmt

MS Office

Attention to detail

Organisational skills

Communication skills

Fast-paced work

SharePoint

Collaboration

Formazione

Business Administration qualification (Level 3+)

Strumenti

OSHENS

Descrizione del lavoro

TKO Group Holdings, Inc. is seeking a proactive Health & Safety Administrative Assistant to support the global function. Based mainly in Stockley Park/Chiswick Park, you will handle database maintenance, incident reporting, training coordination, and day-to-day admin tasks.

The role offers hybrid working hours, permanent contract, and the chance to develop H&S qualifications while contributing to corporate compliance and safe-working practices across the group.