Health & Safety Admin & Compliance Coordinator

TKO; Uxbridge; Hybrid; GBP 27,000 - 35,000; Full time

Job summary

TKO Group Holdings, Inc. is seeking a proactive administrative assistant to support the Health & Safety Global function. The role involves managing contractor databases, organizing training programmes, maintaining OSHENS, handling invoices, and coordinating risk assessments.

Hybrid work arrangement across Stockley Park and Chiswick Park, UK, with opportunities to pursue H&S qualifications. Strong IT and communication skills are essential for success.

Qualifications

• Experience in an administrative role within a large and/or complex organisation.
• Experience establishing and maintaining administrative systems and processes.
• Working knowledge of databases, record management systems, and web-based platforms.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organisational skills with excellent attention to detail.
• Ability to build effective working relationships with stakeholders at all levels.
• Proven ability to deliver accurate, high-quality work with minimal supervision.
• High levels of integrity and professionalism.
• Self-motivated, proactive, and able to use initiative.
• Confident communicator with the ability to engage at all levels.
• Collaborative team player with a positive and inclusive approach.
• Adaptable and responsive to changing priorities and business needs.

Responsibilities

• Management of the Approved Contractor database – liaising with both internal departments and external Contractors.
• Co-ordination of workstation assessments across the Group, ensuing local compliance.
• Maintenance of OSHENS, the accident reporting software, and training of staff on how to use it (reporting and managerial functions)
• Organise the Corporate H&S training programme – scheduling regular sessions with internal Advisors and ad-hoc courses with external training providers. This includes booking trainers and venues, co-ordinating delegates and recording of all training data.
• Monitoring the H&S inbox – this will include the filing of all call sheets, responding to training requests, workstation assessments, etc and escalating any emails that require action from the team.
• Management of the H&S Portal – updating, adding or removing any data/documents as required.
• Preparing statistical data and reporting (training, accidents, workstation assessments, etc).
• Day-to-day administrative tasks, such as processing invoices for payment, scheduling meetings.
• There is scope to obtain H&S qualifications and assist with risk assessments and other H&S tasks.

Skills

Administrative experience

Microsoft Office

Communication skills

Stakeholder management

Attention to detail

Education

Business Administration qualification

Tools

SharePoint

OSHENS

Outlook

Excel

Job description

TKO Group Holdings, Inc. is seeking a proactive administrative assistant to support the Health & Safety Global function. The role involves managing contractor databases, organizing training programmes, maintaining OSHENS, handling invoices, and coordinating risk assessments.

Hybrid work arrangement across Stockley Park and Chiswick Park, UK, with opportunities to pursue H&S qualifications. Strong IT and communication skills are essential for success.