Health & Safety Coordinator & Advisor

TKO; Uxbridge; Hybrid; GBP 27,000 - 35,000; Full time

Job summary

TKO Group Holdings, Inc. is seeking a proactive administrative assistant to support the Health & Safety Global function. The role involves managing contractor databases, organizing training programmes, maintaining OSHENS, handling invoices, and coordinating risk assessments.

Hybrid work arrangement across Stockley Park and Chiswick Park, UK, with opportunities to pursue H&S qualifications. Strong IT and communication skills are essential for success.

Qualifications

• Experience in an administrative role within a large and/or complex organisation.
• Experience establishing and maintaining administrative systems and processes.
• Working knowledge of databases, record management systems, and web-based platforms.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organisational skills with excellent attention to detail.
• Ability to build effective working relationships with stakeholders at all levels.
• Proven ability to deliver accurate, high-quality work with minimal supervision.
• High levels of integrity and professionalism.
• Self-motivated, proactive, and able to use initiative.
• Confident communicator with the ability to engage at all levels.
• Collaborative team player with a positive and inclusive approach.
• Adaptable and responsive to changing priorities and business needs.

Responsibilities

• Management of the Approved Contractor database – liaising with both internal departments and external Contractors.
• Co-ordination of workstation assessments across the Group, ensuing local compliance.
• Maintenance of OSHENS, the accident reporting software, and training of staff on how to use it (reporting and managerial functions)
• Organise the Corporate H&S training programme – scheduling regular sessions with internal Advisors and ad-hoc courses with external training providers. This includes booking trainers and venues, co-ordinating delegates and recording of all training data.
• Monitoring the H&S inbox – this will include the filing of all call sheets, responding to training requests, workstation assessments, etc and escalating any emails that require action from the team.
• Management of the H&S Portal – updating, adding or removing any data/documents as required.
• Preparing statistical data and reporting (training, accidents, workstation assessments, etc).
• Day-to-day administrative tasks, such as processing invoices for payment, scheduling meetings.
• There is scope to obtain H&S qualifications and assist with risk assessments and other H&S tasks.

Skills

Administrative experience

Microsoft Office

Communication skills

Stakeholder management

Attention to detail

Education

Business Administration qualification

Tools

SharePoint

OSHENS

Outlook

Excel

Job description

Who We Are
TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Who We Are
TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
Main Purpose of Job
This role is to provide day-to-day administrative support to TKO’s Health & Safety Global function as well as to assist in project work to bring the group to a consistent standard of compliance and best practice.
Working Conditions
Hours of Work: Monday to Friday, 9am to 5pm
Contract Type / Length: Permanent
Location: Stockley Park and Chiswick Park - Hybrid
Key Responsibilities And Accountabilities

• Management of the Approved Contractor database – liaising with both internal departments and external Contractors.
• Co-ordination of workstation assessments across the Group, ensuing local compliance. This includes liaising with business units to ensure the provision of the correct equipment and the processing of invoices associated with this.
• Maintenance of OSHENS, the accident reporting software, and training of staff on how to use it (reporting and managerial functions)
• Organise the Corporate H&S training programme – scheduling regular sessions with internal Advisors and ad-hoc courses with external training providers. This includes booking trainers and venues, co-ordinating delegates and recording of all training data.
• Monitoring the H&S inbox – this will include the filing of all call sheets, responding to training requests, workstation assessments, etc and escalating any emails that require action from the team.
• Management of the H&S Portal – updating, adding or removing any data/documents as required.
• Preparing statistical data and reporting (training, accidents, workstation assessments, etc).
• Day-to-day administrative tasks, such as processing invoices for payment, scheduling meetings.
• There is scope to obtain H&S qualifications and assist with risk assessments and other H&S tasks.

Key Results Areas

• Providing robust administrative procedures.
• Ensure that information systems and databases are kept up to date and that feedback is addressed.
• Partnering closely with other Shared Services (e.g. Compliance, Corporate Security, Legal, Risk Management, Human Resources, Facilities, etc) and external regulatory agencies to ensure TKO complies with relevant legal mandates to provide a healthy and safe working environment.

Knowledge And Experience
Mandatory

• Experience in an administrative role within a large and/or complex organisation.
• Experience establishing and maintaining administrative systems and processes.
• Working knowledge of databases, record management systems, and web-based platforms.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organisational skills with excellent attention to detail.
• Ability to build effective working relationships with stakeholders at all levels.
• Proven ability to deliver accurate, high-quality work with minimal supervision.
• High levels of integrity and professionalism.
• Self-motivated, proactive, and able to use initiative.
• Confident communicator with the ability to engage at all levels.
• Collaborative team player with a positive and inclusive approach.
• Adaptable and responsive to changing priorities and business needs.

Desired

• Experience within a Health & Safety, Compliance, Media, Broadcast, or Production environment.
• Understanding of Health & Safety legislation, data management, and record retention requirements.
• Experience maintaining compliance documentation, training records, or audit-related information.
• Business Administration qualification (Level 3 or above), or equivalent.
• Commitment to continuous learning and professional development.

In addition, success at IMG is driven by four core competencies that apply to all employees:
Business Acumen – Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes
Operational Excellence – Driving efficiency, governance, and continuous improvement in delivery & operations
Innovation Mindset – Cultivating curiosity, experimentation, and forward-looking capability development
Leadership & Collaboration – Inspiring others, building trust, and enabling collaboration across teams
TKO EEO Statement
TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.