Health & Safety Operations Coordinator

On Location Events; Stockley; Hybrid; GBP 30,000 - 46,000; Full time

Job summary

TKO Group Holdings, Inc. seeks a proactive Health & Safety Administrative Assistant to support day-to-day activities within the Global function. The role covers contractor databases, workstation assessments, incident reporting software, and staff training coordination.

Based at Stockley Park/Chiswick Park, you will work in a hybrid setup with regular interactions across internal teams. A strong admin background and IT proficiency are essential for success.

Qualifications

• Experience in an administrative role within a large and/or complex organisation.
• Experience establishing and maintaining administrative systems and processes.
• Working knowledge of databases, record management systems, and web-based platforms.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organisational skills with excellent attention to detail.
• Ability to build effective working relationships with stakeholders at all levels.
• Proven ability to deliver accurate, high-quality work with minimal supervision.
• High levels of integrity and professionalism.
• Self-motivated, proactive, and able to use initiative.
• Confident communicator with the ability to engage at all levels.
• Collaborative team player with a positive and inclusive approach.
• Adaptable and responsive to changing priorities and business needs.

Responsibilities

• Manage the Approved Contractor database - liaising with internal departments and external Contractors.
• Coordinate workstation assessments across the Group, liaising with business units to ensure provision of equipment and processing invoices.
• Maintenance of OSHENS, the accident reporting software, and training of staff on how to use it (reporting and managerial functions).
• Organise the Corporate H&S training programme - scheduling sessions with internal Advisors and ad-hoc courses with external training providers.
• Monitoring the H&S inbox - handling training requests, workstation assessments, and escalating actions as needed.
• Management of the H&S Portal - updating data and documents as required.
• Preparing statistical data and reporting (training, accidents, workstation assessments).
• Day-to-day administrative tasks, such as processing invoices for payment, scheduling meetings.
• There is scope to obtain H&S qualifications and assist with risk assessments and other H&S tasks.

Skills

Written and verbal communication

Attention to detail

Organisational skills

Multi-tasking

Stakeholder management

Data management

Education

Business Administration qualification (Level 3 or above)

Tools

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Job description

TKO Group Holdings, Inc. seeks a proactive Health & Safety Administrative Assistant to support day-to-day activities within the Global function. The role covers contractor databases, workstation assessments, incident reporting software, and staff training coordination.

Based at Stockley Park/Chiswick Park, you will work in a hybrid setup with regular interactions across internal teams. A strong admin background and IT proficiency are essential for success.