Health & Safety Coordinator & Advisor

On Location Events; Stockley; Hybrid; GBP 30,000 - 46,000; Full time

Job summary

TKO Group Holdings, Inc. seeks a proactive Health & Safety Administrative Assistant to support day-to-day activities within the Global function. The role covers contractor databases, workstation assessments, incident reporting software, and staff training coordination.

Based at Stockley Park/Chiswick Park, you will work in a hybrid setup with regular interactions across internal teams. A strong admin background and IT proficiency are essential for success.

Qualifications

• Experience in an administrative role within a large and/or complex organisation.
• Experience establishing and maintaining administrative systems and processes.
• Working knowledge of databases, record management systems, and web-based platforms.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organisational skills with excellent attention to detail.
• Ability to build effective working relationships with stakeholders at all levels.
• Proven ability to deliver accurate, high-quality work with minimal supervision.
• High levels of integrity and professionalism.
• Self-motivated, proactive, and able to use initiative.
• Confident communicator with the ability to engage at all levels.
• Collaborative team player with a positive and inclusive approach.
• Adaptable and responsive to changing priorities and business needs.

Responsibilities

• Manage the Approved Contractor database - liaising with internal departments and external Contractors.
• Coordinate workstation assessments across the Group, liaising with business units to ensure provision of equipment and processing invoices.
• Maintenance of OSHENS, the accident reporting software, and training of staff on how to use it (reporting and managerial functions).
• Organise the Corporate H&S training programme - scheduling sessions with internal Advisors and ad-hoc courses with external training providers.
• Monitoring the H&S inbox - handling training requests, workstation assessments, and escalating actions as needed.
• Management of the H&S Portal - updating data and documents as required.
• Preparing statistical data and reporting (training, accidents, workstation assessments).
• Day-to-day administrative tasks, such as processing invoices for payment, scheduling meetings.
• There is scope to obtain H&S qualifications and assist with risk assessments and other H&S tasks.

Skills

Written and verbal communication

Attention to detail

Organisational skills

Multi-tasking

Stakeholder management

Data management

Education

Business Administration qualification (Level 3 or above)

Tools

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Who We Are:

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Main Purpose of Job

This role is to provide day-to-day administrative support to TKO's Health & Safety Global function as well as to assist in project work to bring the group to a consistent standard of compliance and best practice.

Working Conditions:

• Hours of Work: Monday to Friday, 9am to 5pm
• Contract Type / Length: Permanent
• Location: Stockley Park and Chiswick Park - Hybrid

Key Responsibilities and Accountabilities

• Management of the Approved Contractor database - liaising with both internal departments and external Contractors.
• Co-ordination of workstation assessments across the Group, ensuing local compliance. This includes liaising with business units to ensure the provision of the correct equipment and the processing of invoices associated with this.
• Maintenance of OSHENS, the accident reporting software, and training of staff on how to use it (reporting and managerial functions)
• Organise the Corporate H&S training programme - scheduling regular sessions with internal Advisors and ad-hoc courses with external training providers. This includes booking trainers and venues, co-ordinating delegates and recording of all training data.
• Monitoring the H&S inbox - this will include the filing of all call sheets, responding to training requests, workstation assessments, etc and escalating any emails that require action from the team.
• Management of the H&S Portal - updating, adding or removing any data/documents as required.
• Preparing statistical data and reporting (training, accidents, workstation assessments, etc).
• Day-to-day administrative tasks, such as processing invoices for payment, scheduling meetings.
• There is scope to obtain H&S qualifications and assist with risk assessments and other H&S tasks.

Key Results Areas

Providing robust administrative procedures. Ensure that information systems and databases are kept up to date and that feedback is addressed. Partnering closely with other Shared Services (e.g. Compliance, Corporate Security, Legal, Risk Management, Human Resources, Facilities, etc) and external regulatory agencies to ensure TKO complies with relevant legal mandates to provide a healthy and safe working environment.

Mandatory

• Experience in an administrative role within a large and/or complex organisation.
• Experience establishing and maintaining administrative systems and processes.
• Working knowledge of databases, record management systems, and web-based platforms.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organisational skills with excellent attention to detail.
• Ability to build effective working relationships with stakeholders at all levels.
• Proven ability to deliver accurate, high-quality work with minimal supervision.
• High levels of integrity and professionalism.
• Self-motivated, proactive, and able to use initiative.
• Confident communicator with the ability to engage at all levels.
• Collaborative team player with a positive and inclusive approach.
• Adaptable and responsive to changing priorities and business needs.

Desired

• Experience within a Health & Safety, Compliance, Media, Broadcast, or Production environment.
• Understanding of Health & Safety legislation, data management, and record retention requirements.
• Experience maintaining compliance documentation, training records, or audit-related information.
• Business Administration qualification (Level 3 or above), or equivalent.
• Commitment to continuous learning and professional development.

In addition, success at IMG is driven by four core competencies that apply to all employees:

• Business Acumen - Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes
• Operational Excellence - Driving efficiency, governance, and continuous improvement in delivery & operations
• Innovation Mindset - Cultivating curiosity, experimentation, and forward-looking capability development
• Leadership & Collaboration - Inspiring others, building trust, and enabling collaboration across teams

TKO EEO Statement:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discriminati