Health & Safety Compliance & Records Coordinator

Soha Housing Limited; East Hagbourne; On-site; GBP 26,000 - 38,000; Full time

Job summary

Soha Housing is seeking a Health & Safety Coordinator to provide broad coordination and administrative support across our Health & Safety management system. You will work closely with the Head of Health & Safety, H&S Advisors and site managers to maintain compliance and drive continual improvement.

The role requires excellent IT and organisational skills, strong attention to detail, and the ability to manage multiple priorities. A driving licence is essential for occasional site visits.

Qualifications

• Excellent IT skills including Word, Excel, PowerPoint and Outlook.
• Strong organisational and administrative skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and accuracy when handling data and compliance information.
• Strong written and verbal communication skills.
• Ability to analyse information and see actions through to completion.
• Ability to work proactively with limited supervision.
• Confident in building relationships with colleagues, managers, contractors and external stakeholders.
• Full driving licence and access to a suitable vehicle.

Responsibilities

• Support the H&S Team in maintaining and continually improving Soha's Health & Safety management system, policies, procedures and guidance.
• Maintain accurate H&S records, registers, databases and compliance information, ensuring a clear audit trail.
• Coordinate and monitor H&S actions, inspections, audits, risk assessments and recommendations, escalating overdue or significant actions.
• Support the preparation of H&S performance information, trends and reports for management, working groups, SLT and Board.
• Coordinate accident, incident and near-miss reporting, investigations and follow-up actions.
• Monitor and triage HHSRS hazards, ensuring appropriate actions are raised, progressed and recorded.
• Administer and maintain key H&S systems and platforms, ensuring employee, property, training and compliance information is accurate and up to date.
• Support the management of H&S documentation, ensuring information is accessible, accurate and auditable.
• Maintain the H&S training matrix and monitor mandatory and role-specific training.
• Coordinate training, certification and competency records through Soha's learning and e-learning platforms.
• Support the delivery of H&S briefings and training relating to systems, processes and initiatives.
• Administer Soha's lone worker protection systems and support managers with their effective use.
• Promote a positive Health & Safety culture and encourage colleagues to take ownership of their responsibilities.

Skills

MS Office

Word

Excel

PowerPoint

Outlook

Organization

Communication

Attention to detail

Analytical

Proactive

Stakeholder management

Teamwork

Driving licence

Job description

Soha Housing is seeking a Health & Safety Coordinator to provide broad coordination and administrative support across our Health & Safety management system. You will work closely with the Head of Health & Safety, H&S Advisors and site managers to maintain compliance and drive continual improvement.

The role requires excellent IT and organisational skills, strong attention to detail, and the ability to manage multiple priorities. A driving licence is essential for occasional site visits.