Health & Safety Admin: Compliance Records & Reporting

Equals One Ltd; Rackheath; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Annual leave 28 days

Pension scheme

Supportive environment

Long-term opportunity

Job summary

Equals One Ltd. is seeking a Health and Safety Administrator for our Rackheath office. This office-based, full-time role focuses on maintaining records, supporting risk assessments and ensuring compliance across health and safety processes.

You will handle documentation, coordinate with colleagues and external contacts, and contribute to a safe and compliant working environment as the team grows.

Qualifications

• You should be organised and methodical, able to keep important records up to date.
• Experience in administration and a regulated environment is preferred.
• Strong organisational and administrative skills are required.
• Excellent attention to detail and accuracy are essential.
• Ability to manage deadlines and prioritise workload.
• Clear, professional communication with colleagues and external contacts is important.
• A proactive approach and willingness to learn are valued.
• Experience in health and safety, compliance or construction is advantageous.
• Experience in maintaining records and documentation is beneficial.

Responsibilities

• Maintaining health and safety records, files and documentation.
• Assisting with risk assessments and method statements administration.
• Monitoring renewal and expiry dates and following up outstanding documentation.
• Supporting accident, incident and near-miss recording.
• Assisting with health and safety checks and internal compliance processes.
• Maintaining records relating to policies, procedures and safe working practices.
• Liaising with colleagues, contractors and external contacts as required.
• Producing and updating spreadsheets, trackers and reports.
• Ensuring information on company systems is accurate and current.
• Providing general administrative support across health and safety and compliance.
• Maintaining employee and contractor training and certification records.

Skills

Administration experience

Health and safety exposure

Organisational skills

Attention to detail

Time management

Communication skills

Proactive attitude

Discipline: follow-up with colleagues

Record keeping

Tools

Microsoft Office

Job description

Equals One Ltd. is seeking a Health and Safety Administrator for our Rackheath office. This office-based, full-time role focuses on maintaining records, supporting risk assessments and ensuring compliance across health and safety processes.

You will handle documentation, coordinate with colleagues and external contacts, and contribute to a safe and compliant working environment as the team grows.