Health and Safety Coordinator

Soha Housing Limited; East Hagbourne; On-site; GBP 26,000 - 38,000; Full time

Job summary

Soha Housing is seeking a Health & Safety Coordinator to provide broad coordination and administrative support across our Health & Safety management system. You will work closely with the Head of Health & Safety, H&S Advisors and site managers to maintain compliance and drive continual improvement.

The role requires excellent IT and organisational skills, strong attention to detail, and the ability to manage multiple priorities. A driving licence is essential for occasional site visits.

Qualifications

• Excellent IT skills including Word, Excel, PowerPoint and Outlook.
• Strong organisational and administrative skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and accuracy when handling data and compliance information.
• Strong written and verbal communication skills.
• Ability to analyse information and see actions through to completion.
• Ability to work proactively with limited supervision.
• Confident in building relationships with colleagues, managers, contractors and external stakeholders.
• Full driving licence and access to a suitable vehicle.

Responsibilities

• Support the H&S Team in maintaining and continually improving Soha's Health & Safety management system, policies, procedures and guidance.
• Maintain accurate H&S records, registers, databases and compliance information, ensuring a clear audit trail.
• Coordinate and monitor H&S actions, inspections, audits, risk assessments and recommendations, escalating overdue or significant actions.
• Support the preparation of H&S performance information, trends and reports for management, working groups, SLT and Board.
• Coordinate accident, incident and near-miss reporting, investigations and follow-up actions.
• Monitor and triage HHSRS hazards, ensuring appropriate actions are raised, progressed and recorded.
• Administer and maintain key H&S systems and platforms, ensuring employee, property, training and compliance information is accurate and up to date.
• Support the management of H&S documentation, ensuring information is accessible, accurate and auditable.
• Maintain the H&S training matrix and monitor mandatory and role-specific training.
• Coordinate training, certification and competency records through Soha's learning and e-learning platforms.
• Support the delivery of H&S briefings and training relating to systems, processes and initiatives.
• Administer Soha's lone worker protection systems and support managers with their effective use.
• Promote a positive Health & Safety culture and encourage colleagues to take ownership of their responsibilities.

Skills

MS Office

Word

Excel

PowerPoint

Outlook

Organization

Communication

Attention to detail

Analytical

Proactive

Stakeholder management

Teamwork

Driving licence

Job description

As a key member of Soha's Health & Safety Team, the Health & Safety Coordinator will provide effective coordination and administrative support across the organisation's Health & Safety management system.

Working closely with the Head of Health & Safety, H&S Advisors, Housing Safety Surveyors, managers and colleagues across Soha, you will help monitor compliance, coordinate actions, maintain accurate records and support the continual improvement of our Health & Safety arrangements.

This is a varied role requiring excellent organisation, attention to detail and the confidence to work with colleagues across the organisation to ensure actions are followed through.

Key Duties

• Support the H&S Team in maintaining and continually improving Soha's Health & Safety management system, policies, procedures and guidance.
• Maintain accurate H&S records, registers, databases and compliance information, ensuring a clear audit trail
• Coordinate and monitor H&S actions, inspections, audits, risk assessments and recommendations, escalating overdue or significant actions.
• Support the preparation of H&S performance information, trends and reports for management, working groups, SLT and Board.
• Coordinate accident, incident and near-miss reporting, investigations and follow-up actions.
• Monitor and triage HHSRS hazards, ensuring appropriate actions are raised, progressed and recorded.
• Administer and maintain key H&S systems and platforms, ensuring employee, property, training and compliance information is accurate and up to date.
• Support the management of H&S documentation, ensuring information is accessible, accurate and auditable.
• Maintain the H&S training matrix and monitor mandatory and role-specific training.
• Coordinate training, certification and competency records through Soha's learning and e-learning platforms.
• Support the delivery of H&S briefings and training relating to systems, processes and initiatives.
• Administer Soha's lone worker protection systems and support managers with their effective use.
• Promote a positive Health & Safety culture and encourage colleagues to take ownership of their responsibilities.

What You Will Need

• Excellent IT skills, particularly Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organisational and administrative skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and accuracy when handling data and compliance information.
• Strong written and verbal communication skills.
• Ability to analyse information, identify outstanding actions and see them through to completion.
• Ability to work proactively, use initiative and work with limited supervision.
• Confidence to develop effective working relationships with colleagues, managers, contractors and external stakeholders.
• Ability to work collaboratively as part of a multidisciplinary team.
• Commitment to excellent customer service and maintaining confidentiality.
• Full driving licence and access to a suitable vehicle, as occasional visits to schemes and operational sites may be required.

It would also be nice to have

• Knowledge or experience of Health & Safety and associated legislation.
• Experience in H&S, compliance, property, housing, construction or a similar environment.
• Experience of maintaining compliance databases, registers or management systems.
• Experience of monitoring actions, audits, inspections or statutory compliance.
• Experience of HHSRS, housing Health & Safety or property compliance.
• Experience of using Excel to analyse and present data.
• Experience of administering training, e-learning or competency systems.

The Company

Soha Housing is a successful, award winning, community-based mutualised housing association working in and around Oxfordshire and neighbouring counties. Our team help to provide homes and services for affordable rent and properties for shared ownership.

With exciting changes in the way we’re working, we are now expanding our team. If you are interested in joining a friendly, supportive organisation and you share our vision for strong, vibrant and sustainable communities, where everyone can find a home, then we’d like to hear from you.

• Residents First

We put people at the heart of our decisions, which are made with humanity.

• Constantly Learning

We are constantly learning and restless about excellence. We incentivise curiosity, and act to make things better, as we learn from every experience.

• One Team

We take ownership of our work and lead from the front.

• Kindness in Truth

We strive for honesty, clarity, and kindness in all our relationships and we treat feedback as a gift, wanting to see staff, residents and communities fulfil their potential.

• Fewer Better Rules

We operate with fewer, better rules as we value simplicity, expecting everyone to solve problems, exercise good judgement and take responsibility.