Health and Safety Administrator

Equals One Ltd; Rackheath; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Annual leave 28 days

Pension scheme

Supportive environment

Long-term opportunity

Job summary

Equals One Ltd. is seeking a Health and Safety Administrator for our Rackheath office. This office-based, full-time role focuses on maintaining records, supporting risk assessments and ensuring compliance across health and safety processes.

You will handle documentation, coordinate with colleagues and external contacts, and contribute to a safe and compliant working environment as the team grows.

Qualifications

• You should be organised and methodical, able to keep important records up to date.
• Experience in administration and a regulated environment is preferred.
• Strong organisational and administrative skills are required.
• Excellent attention to detail and accuracy are essential.
• Ability to manage deadlines and prioritise workload.
• Clear, professional communication with colleagues and external contacts is important.
• A proactive approach and willingness to learn are valued.
• Experience in health and safety, compliance or construction is advantageous.
• Experience in maintaining records and documentation is beneficial.

Responsibilities

• Maintaining health and safety records, files and documentation.
• Assisting with risk assessments and method statements administration.
• Monitoring renewal and expiry dates and following up outstanding documentation.
• Supporting accident, incident and near-miss recording.
• Assisting with health and safety checks and internal compliance processes.
• Maintaining records relating to policies, procedures and safe working practices.
• Liaising with colleagues, contractors and external contacts as required.
• Producing and updating spreadsheets, trackers and reports.
• Ensuring information on company systems is accurate and current.
• Providing general administrative support across health and safety and compliance.
• Maintaining employee and contractor training and certification records.

Skills

Administration experience

Health and safety exposure

Organisational skills

Attention to detail

Time management

Communication skills

Proactive attitude

Discipline: follow-up with colleagues

Record keeping

Tools

Microsoft Office

Job description

Health and Safety Administrator

Location: Rackheath, Norwich – office based
Hours: Full Time, Permanent
Salary: Competitive – dependent on experience

What is on offer

• Permanent, full-time position
• Competitive rates of pay depending on experience
• 28 days annual leave including bank holidays
• Company pension scheme
• Supportive and friendly working environment
• Varied position with responsibility and autonomy
• Opportunity to develop your health and safety knowledge and experience
• Long-term opportunity within a growing business

About us

We are an established and growing building services provider specialising in insurance repairs, property restoration and maintenance works across Norfolk and Suffolk.

Our teams coordinate and carry out a wide range of works within domestic properties, often following insured incidents. Maintaining high standards of health and safety, compliance and record keeping is therefore an important part of everything we do.

As our business continues to grow, we are looking for an organised and proactive Health and Safety Administrator to join our team at our Rackheath office.

About the role

This is a varied administrative position where you will provide day-to-day support across health and safety and compliance.

You will help ensure records, documentation and certification remain accurate and up to date, while supporting colleagues with the administration required to maintain safe and compliant working practices.

The role will involve working with different areas of the business, so you will need to be comfortable following up information, keeping on top of deadlines and ensuring documentation doesn't get overlooked.

You don't necessarily need to be a Health and Safety Manager or Adviser. We are equally interested in hearing from strong administrators who have worked within health and safety, compliance, construction, property or another regulated environment and would like to develop further in this area.

Responsibilities include but are not limited to:

• Maintaining health and safety records, files and documentation
• Supporting the preparation and administration of risk assessments and method statements
• Monitoring renewal and expiry dates and following up outstanding documentation
• Supporting accident, incident and near-miss recording
• Assisting with health and safety checks and internal compliance processes
• Maintaining records relating to policies, procedures and safe working practices
• Helping ensure relevant documentation is available to employees and tradesLiaising with colleagues, contractors and external contacts where required
• Producing and updating spreadsheets, trackers and reports
• Ensuring information held on company systems remains accurate and current
• Providing general administrative support across health and safety and compliance

• Maintaining employee and contractor training and certification records

Skills and Experience

You should be organised, methodical and comfortable taking responsibility for keeping important records and documentation up to date.

Ideally, you will have:

• Previous administration experience
• Exposure to health and safety, compliance or a regulated working environment
• Strong organisational and administrative skills
• Excellent attention to detail
• Confidence maintaining records, spreadsheets and documentation
• Good working knowledge of Microsoft Office
• Ability to manage deadlines and prioritise your workload
• Clear and professional communication skills
• Confidence following up information with colleagues and external contacts
• A proactive approach and willingness to learn

Experience within construction, property maintenance, insurance repairs or building services would be advantageous but isn't essential.

This is an excellent opportunity for someone looking to build on their administrative experience and become an important part of a growing business where health, safety and compliance are taken seriously.