Health Records Clerk — Flexible NHS Admin & Scanning

The Methodist Church in Britain; Lewes; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Flexible working opportunities across/

Coverage & family benefits

Job summary

Medway NHS Foundation Trust is seeking a Health Records Assistant for a nine-month fixed-term role in the Health Records department. The role focuses on safe storage, tracking, movement of patient notes, and preparing notes for outpatient clinics.

Applicants may choose between the health records team and the digital scanning team, with scanning involving fast-paced collection, preparation, scanning and quality-checking notes.

Qualifications

• Good general education to A Level or equivalent.
• Admin or office experience.
• Working knowledge of the Oasis system.
• Good written and verbal communication.
• Customer care skills.

Responsibilities

• Safe and accountable storage of patient health records at Stirling Park off-site facility and in the Deceased Library Area.
• Tracking notes to record their location and where they are sent or allocated.
• Coordinating delivery of missing notes to services across the Trust.
• Collecting notes from wards to combine with originals.
• Preparing notes for outpatient clinics, updating demographic information and adding referral letters.
• Managing distribution of notes across the Trust via the Transit Area at Medway.
• Coordinating the delivery of notes between both sites.
• Collecting, preparing, scanning and quality-checking patient notes in the scanning team.
• Repairing and maintaining health records.
• Culling and destroying health records in line with NHS guidelines.

Skills

Written communication

Verbal communication

Customer care skills

Computer literacy (MS Windows & MS

Education

A Level or equivalent

Tools

Oasis system

Job description

Medway NHS Foundation Trust is seeking a Health Records Assistant for a nine-month fixed-term role in the Health Records department. The role focuses on safe storage, tracking, movement of patient notes, and preparing notes for outpatient clinics.

Applicants may choose between the health records team and the digital scanning team, with scanning involving fast-paced collection, preparation, scanning and quality-checking notes.