Digital Health Records Scanning & Archiving Officer

The Methodist Church in Britain; Carlisle; Hybrid; GBP 20,000 - 26,000; Full time

Benefits offered by this job

27 days' annual leave

Flexible working scheme

NHS discounts

Salary sacrifice schemes (lease cars,

Development opportunities

NHS pension scheme

Confidential counselling via Vivup

Relocation assistance may be available

Job summary

North Cumbria Integrated Care NHS Foundation Trust is seeking Seven Band 2 staff in its Health Records Department for a 12-month fixed-term contract starting July 2026. The role involves preparing, scanning, validating and uploading documents, plus archiving and recalling paper notes.

Full/part-time hours are considered; service hours are 6am to 2pm, Monday to Friday, with a DBS check required. You will support the digital health record availability for patient care, manage the digitised data in

Qualifications

• NVQ Level 2 in a relevant admin subject, or equivalent experience.
• Experience working in an office environment and meeting deadlines.
• Proficiency with IT systems, Microsoft Office and Windows-based applications.
• Technical skills to use scanners and an electronic document management system, tested at interview.

Responsibilities

• Provide an effective health records service that makes the digital health record available in time for patient care.
• Support management of the paper estate until it is fully digitised.
• Manage the digitised data that forms part of the electronic patient record.
• Prepare, scan, validate and upload diverse document types through the Scanning Bureau.
• Take part in archiving paper health records and in any recall.
• Help process deceased patients' paper health records when directed.
• Develop and maintain competencies across all areas of work.

Skills

Methodical and accurate

Keyboard skills

Interpersonal communication

UK GDPR knowledge

Independent/unsupervised work

Heavy lifting

Education

NVQ Level 2 in admin or equivalent

Tools

Scanners

EDMS / electronic document management system

Microsoft Office

Windows-based applications

Job description

North Cumbria Integrated Care NHS Foundation Trust is seeking Seven Band 2 staff in its Health Records Department for a 12-month fixed-term contract starting July 2026. The role involves preparing, scanning, validating and uploading documents, plus archiving and recalling paper notes.

Full/part-time hours are considered; service hours are 6am to 2pm, Monday to Friday, with a DBS check required. You will support the digital health record availability for patient care, manage the digitised data in