Health Records Library/Scanning Clerk

Dorset County Hospital NHS Foundation Trust; Dorchester; Sur place; GBP 19 000 - 23 000; Plein temps

Résumé du poste

Dorset County Hospital NHS Foundation Trust is seeking a Health Records Library/Scanning Clerk to ensure patient records are available for care across the Trust. You will retrieve case notes, collate, organise, scan and quality check records for outpatient attendances and inpatient stays, maintaining confidentiality and data quality.

The role requires GCSE English and Maths, NHS records library experience, and the ability to work to deadlines in a busy environment. Closing date 8 November 2026.

Qualifications

• GCSEs in English and Maths are required.
• Experience in NHS records library is desirable.
• NVQ level 2 in Administration or Customer Care is preferred.

Responsabilités

• Retrieve, prepare, track, file and scan patient records.
• Ensure records are available for outpatient appointments and inpatient stays.
• Maintain data quality and confidentiality across paper and electronic systems.
• Support digital record management processes across the Trust.

Connaissances

Deadline driven

Office environment experience

Microsoft Office

Communication skills

Formation

GCSE English & Maths

NVQ Level 2 in Administration or Customer Care

NHS Records Library experience

Outils

Outlook

Word

Excel

Description du poste

Dorset County Hospital NHS Foundation Trust

Health Records Library/Scanning Clerk

The closing date is 08 November 2026

To ensure the patient notes are available where they are needed to support patient care. The post holder will be responsible for retrieving case notes, which may be stored in the library or other locations within the hospital/trust. Collating, organising, scanning and quality checkingcase notes in readiness for future outpatient attendances and inpatient stays.

Any reasonable management requests.

Right to Work in the UK: This role is not available for Skilled Worker visa sponsorship. Applicants must already have the legal right to work in the UK at the time of application. Unfortunately, we are unable to support visa applications for this post in line with UKVI regulations.

Main duties of the job

The Health Records Library Clerk plays a key role in ensuring patient records are available, accurate and accessible to support clinical care across the Trust. The postholder is responsible for the retrieval, preparation, tracking, filing and scanning of patient records, ensuring information is available for outpatient appointments, inpatient admissions, emergency activity and digital record management processes. This role is essential to ensuring the efficient management of patient records across both paper and electronic systems, supporting timely access to clinical information, maintaining data quality, and enabling the safe and effective delivery of patient care throughout the Trust.

About us

At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.

Our Mission is to provide outstanding care for people in ways which matter to them, and our vision is Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.

We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.

We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate's individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role.

All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements. Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application.

Job responsibilities

Please see job description and person specification for further information on the role and responsibilities of a health records clerk.

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

• Educated to GCSE standard in English and Math's
• Significant and relevant experience in an NHS records library
• NVQ level 2 in Administration or Customer Care

KNOWLEDGE & EXPERIENCE

• Experience of working to deadlines
• Experience of working in a busy office environment
• oPrevious experience within a clerical capacity
• oWorking knowledge of Microsoft office i.e., Outlook, word, excel.

SKILLS & ABILITIES

• Understanding and maintaining filing systems.
• Evidence of keyboard skills
• Evidence of ability to communicate with all levels of staff effectively and confidently both orally and written.
• Evidence of being able to priorities and manage your own workload.
• Evidence of ability to work fast and efficiently and in a safe manner
• An understanding of the meaning of confidentiality and the requirement for this to be maintained

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Dorset County Hospital NHS Foundation Trust