Health Records Clerical Officer

NHS Scotland; Kirkcaldy; On-site; GBP 2,500 - 3,500; Part time

Job summary

NHS Scotland is seeking a Clerical Officer to provide admin support in the Health Records Department at Victoria Hospital, Kirkcaldy. The role includes frontline service in MIU and A&E, data entry, reporting, and scanning medical notes to the clinical portal.

The post requires good keyboard skills, English and arithmetic ability, and the capacity to work both independently and within a team. Flexible, 2-week rotating shifts with enhanced pay apply.

Qualifications

• Educated to Standard Grade with passes in English and Arithmetic.
• Good keyboard/typing skills and the ability to work on your own initiative.
• Strong organisational and listening skills are essential.

Responsibilities

• Provide admin/clerical support within Health Records.
• Update data, run reports and scan medical casenotes/ED cards.
• Upload information to the clinical portal and support the Bed Bureau team.
• Deliver frontline service to patients arriving at MIU, A&E and other areas.

Skills

Typing

Admin experience

Data entry

Organizational skills

Communication skills

Education

Standard Grade English

Arithmetic

Job description

We are offering a part-time position working 10 hours every 2 nd week as outlined below:

Every 2 nd week at MIU, Queen Margaret Hospital

Saturday: 8am 1pm

Sunday: 8am 1pm

These shifts attract enhanced pay rates in line with organisational policy.

We require a Clerical Officer to provide admin/clerical support within the Health Records Department at Victoria Hospital, Kirkcaldy.

It will be the job holder’s responsibility to work within Bed Bureau team, covering MIU at Queen Margaret Hospital. There may be the occasional need to provide support to the Bed Bureau team at Victoria Hospital which includes A&E reception.

Working in MIU and A&E, ther e is a need for the job holder to provide a front line service to patients arriving at each department and is vital for the provision of recording of patient attendance and admissions via Trakcare. There is a need for the job holder to be confident in dealing with anxious and upset patients/relatives showing empathy and delivering professional customer service.

Administrative tasks will include running off reports and accurately updating data along with preparing and scanning medical casenotes/ED cards, uploading to the clinical portal.

Adhoc duties may be requested by Health Records Supervisors ensuring efficiency across the 24/7 Inpatient and Emergency team.

A level of accuracy and attention to detail is essential for this role due to data being uploaded to a live clinical system.

Relevant admin/clerical experience is required as is the ability to prioritise and deal with the day to day workload in a busy environment. You will be required to work both independently and as part of a team.

Brief description of the main skills knowledge and experience required for the post:

Candidates should be educated to Standard Grade (or equivalent) with passes in English and Arithmetic. You must also have good keyboard/typing skills with the ability to work on your own initiative. Good organisational & listening skills are essential as well as a flexible approach to working. A level of English language competency and communication skills necessary to perform this role safely and effectively is required.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

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Reference: 256529

Contract Type: Permanent