258479 (LF) Clerical Officer

NHS Lothian; Livingston; On-site; GBP 21,000 - 26,000; Full time

Job summary

NHS Lothian is seeking a Health Records clerk to support clerical and administrative tasks within the Health Records service. You will help manage patient appointments and ensure secure handling of health records.

The role emphasizes confidentiality, accuracy, and efficient processing in a NHS Scotland setting. PVG membership requirements and compliance with recruitment policies are part of the responsibilities.

Qualifications

• PVG Scheme membership/record required.
• Ability to handle patient records confidentially.
• Experience in clerical and administrative tasks in healthcare settings.

Responsibilities

• Provide comprehensive clerical and administrative support to Health Records services.
• Ensure patient appointments for clinics, day cases and admissions are accurately processed and records kept confidential.

Skills

Clerical tasks

Health records knowledge

Confidentiality

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your applicationbut your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand younot an AI tool.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.

To support effective clinical care by providing an efficient Health Records service to patients, medical and nursing staff by providing comprehensive and effective clerical and administrative support.

To ensure patient appointments for clinics, day cases and in-patient admissions are administered and processed accurately and that patients’ health records remain confidential, are securely stored and are available as and when necessary.

For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact Lorraine Harkins on 01506 523564 or email [e-mail]