Head Office Operations & Admin Coordinator

Omexom UK; Belfast City District; On-site; GBP 22,000 - 30,000; Full time

Job summary

Omexom UK in Belfast is seeking a proactive Business Unit Administrator to provide high-level admin, financial, and facilities support to the Head Office unit. You will coordinate with senior leaders and internal/external partners to ensure smooth operations.

The role requires GCSEs including Maths and English, strong Excel/Outlook skills, experience with financial systems and PO processes, and the ability to multitask under pressure with attention to detail.

Qualifications

• Minimum of five GCSEs including Maths and English.
• Experience with financial systems, PO processes and GRN workflows.
• Strong proficiency in Microsoft Office, especially Excel and Outlook.
• Excellent time management and organisational skills.
• Ability to work under pressure, be a team player and use initiative.

Responsibilities

• Oversee day-to-day running of the Belfast office and facilities contracts.
• Process purchase orders, manage invoice workflows, and maintain records.
• Coordinate travel arrangements and keep travel profiles up to date.
• Administer fleet documentation and liaise with providers and insurers.
• Manage group mobile accounts and cost-centre charging.
• Coordinate with the Institute to maintain training records.

Skills

Excel

Outlook

Time management

Organisation

Interpersonal skills

Education

GCSEs ( Maths & English included )

Tools

Microsoft Office

Job description

Omexom UK in Belfast is seeking a proactive Business Unit Administrator to provide high-level admin, financial, and facilities support to the Head Office unit. You will coordinate with senior leaders and internal/external partners to ensure smooth operations.

The role requires GCSEs including Maths and English, strong Excel/Outlook skills, experience with financial systems and PO processes, and the ability to multitask under pressure with attention to detail.