Head Office Operations & Facilities Administrator

Omexom; Belfast City District; On-site; GBP 25,000 - 32,000; Full time

Job summary

Omexom Belfast Head Office seeks a proactive Business Unit Administrator to provide high-level administrative support across facilities, procurement, and finance processes. You will liaise with senior stakeholders, manage travel and fleet arrangements, and ensure efficient office operations.

The role requires strong organisational skills, experience with financial systems and MS Office, and the ability to multitask under pressure in a busy office environment.

Qualifications

• GCSEs including Maths and English are required.
• Experience with financial systems, purchase orders, and GRN workflows.
• Strong proficiency in Microsoft Office, especially Excel and Outlook.
• Excellent time management and organisational skills.

Responsibilities

• Oversee day-to-day Belfast office operations and facilities management.
• Manage purchase orders, invoice workflows, and basic financial records.
• Coordinate travel, fleet, telecoms, and credit card administration.
• Maintain fleet documentation, insurance and vehicle data where needed.
• Liaise with internal stakeholders and external partners on admin processes.
• Support training coordination and central Head Office activities.

Skills

Time management

Organisation skills

Communication skills

Education

Five GCSEs including Maths & English

Tools

Excel

Outlook

MS Office

Job description

Omexom Belfast Head Office seeks a proactive Business Unit Administrator to provide high-level administrative support across facilities, procurement, and finance processes. You will liaise with senior stakeholders, manage travel and fleet arrangements, and ensure efficient office operations.

The role requires strong organisational skills, experience with financial systems and MS Office, and the ability to multitask under pressure in a busy office environment.