Business Unit Administrator Transmission England · England

Omexom; United Kingdom; Remote; GBP 21,000 - 30,000; Full time

Job summary

Omexom UK is seeking a Business Unit Administrator to provide proactive administrative support to the TOHL unit. You will manage schedules, coordinate meetings, and handle data entry and records, acting as the first point of contact for queries.

This role involves financial administration duties such as raising invoices and processing purchase orders, requiring Excel expertise, exposure to Sage, and a solid understanding of payroll related tax rules.

Qualifications

• A minimum of five GCSEs (A*-C) including Maths and English.
• Proficiency in Microsoft Excel is essential for data analysis and reporting.
• Experience with accounting and payroll software such as Sage.
• Understanding of tax regulations and employment law for payroll processing.
• Strong time management and organisational skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure, team player, self-motivated.
• Willingness to work additional hours when required.

Responsibilities

• Provide general administrative support to the business unit and leadership.
• Act as first point of contact for internal and external queries.
• Organise and coordinate meetings, prepare agendas and minutes.
• Manage office resources and facilities.
• Liaise with teams to support project delivery and resolve issues.
• Communicate with customers and suppliers.
• Maintain financial records, raise invoices and manage purchase orders.
• Assist with coordinating training courses.

Skills

Excel proficiency

Time management

Organisational skills

Communication skills

Teamwork

Self-motivation

Education

GCSEs including Maths & English

Tools

Sage

Job description

Job Title: Business Unit Administrator

Reporting to: Business Unit General Manager

Business Unit: TOHL

Purpose of the Position:

The key function of this role is to provide administrative support to the business unit by managing schedules, coordinating meetings, and handing general office tasks like data entry and record-keeping. The successful candidate will be the primary point of contact for internal and external inquiries, and will help with financial administration such as raising invoices and processing purchase orders.

Responsibilities & Duties:

Including but not limited to the following:

• Provide general administrative support to the business unit and its leadership team.

• Act as first point of contact for internal and external queries.

• Organise and coordinate meetings, including preparing agendas and taking minutes.

• Manage office and business unit resources and facilities.

• Liaise with various teams to support project delivery and resolve issues.

• Communicate with customers, suppliers, and other stakeholders.

• Maintain accurate financial records, including raising invoices and managing purchase orders.

• Assist with coordinating training courses.

Governance:

• Managers
• Employees
• Clients
• Customers
• Vendors and suppliers
• Visitors

Person Specification

Qualifications and experience

• A minimum of five GCSEs (or equivalent) with grades A*-C to include Math and English

• Proficiency in Microsoft Excel is essential for data analysis and reporting.

• Experience with accounting and payroll software such as Sage.

• A strong understanding of tax regulations and employment law to ensure payroll is processed correctly.

• Excellent time management and organisational skills to manage multiple tasks.

• Excellent organisational, communication and interpersonal skills

• Be able to work under pressure, be a team player and have a high level of self-motivation.

• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

• The flexibility to work additional hours whenever required

Values

In line with Omexom's values, the jobholder must possess the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.