Hazardous Waste Admin & Invoicing Coordinator

Beauparc; United Kingdom; Remote; GBP 26,000 - 36,000; Full time

Job summary

Panda is seeking an organized Operational Administration Assistant to support its Hazardous Waste Operations team. You will ensure jobs are invoiced promptly and correctly, with complete documentation and strong data integrity.

You will liaise across operations, sales, finance, suppliers and contractors to resolve missing information and drive timely month-end processes. The role requires attention to detail, experience with financial/compliance documents, and the ability to handle multiple

Qualifications

• Previous experience in an administration, operations or finance-support role.
• Familiarity with invoicing processes, accounts procedures or financial ledgers.
• Strong numerical skills and a high level of accuracy.
• Excellent attention to detail when checking financial, operational and compliance information.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Strong organisational and time-management skills.
• Ability to manage competing priorities and meet reporting/month-end deadlines.
• Confidence communicating with colleagues, customers, suppliers and third‑party contractors.
• Ability to recognise potential operational, financial or compliance risks and escalate them appropriately.
• Experience producing management information or working within structured reporting processes.
• Proactive approach to follow-through on outstanding actions.
• Flexible, positive attitude and willingness to support the wider team.
• Previous experience in hazardous waste or regulated industry would be advantageous.

Responsibilities

• Review completed jobs to ensure they are ready for invoicing within seven days of completion wherever possible.
• Confirm that customer-specific, operational and financial information has been recorded accurately.
• Check that each job has the required supporting paperwork attached.
• Manage the checking and recording of Duty of Care documentation, including waste consignment notes from suppliers and third parties.
• Chase missing paperwork and confirmation of completed work, particularly ahead of month-end.
• Identify discrepancies or incomplete information and elevate issues to the Hazardous Waste Team Leader or Finance team.
• Maintain accurate copies, records and supporting documentation in line with company procedures.
• Work with sales and operations to ensure administrative support meets the needs of the business.
• Support the development and maintenance of controls that improve the accuracy and speed of order processing and invoicing.
• Produce operational and management information reports when required.
• Support data cleansing and other activities to improve reporting accuracy.
• Provide administrative support to the supply chain and assist with system training for new employees.
• Answer incoming telephone calls and manage daily post when required.
• Provide cover for other administration functions across the business.
• Complete other reasonable duties delegated by the Technical Director.

Skills

Administration experience

Invoicing processes

Numerical accuracy

Attention to detail

MS Word, Excel, Outlook

Organisational skills

Time management

Communication with stakeholders

Risk escalation

Reporting / MI

Data cleansing / reporting accuracy

System training / onboarding

Cover/backup of admin functions

Hazardous waste / regulated industry

Job description

Panda is seeking an organized Operational Administration Assistant to support its Hazardous Waste Operations team. You will ensure jobs are invoiced promptly and correctly, with complete documentation and strong data integrity.

You will liaise across operations, sales, finance, suppliers and contractors to resolve missing information and drive timely month-end processes. The role requires attention to detail, experience with financial/compliance documents, and the ability to handle multiple