Hazardous Waste Ops Admin & Compliance Coordinator

Panda Ireland; Dewsbury; On-site; GBP 26,000 - 34,000; Full time

Job summary

Panda is seeking an organised Operational Administration Assistant to support the Hazardous Waste Operations team. You will ensure completed jobs are recorded with the correct documentation and ready for invoicing.

Working with operations, sales, finance, suppliers and contractors, you will maintain records, resolve missing information and help drive a timely month-end process. This role requires strong attention to detail, comfort handling financial and compliance paperwork, and the ability to

Qualifications

• Previous experience in an administration, operations or finance-support role.
• Familiarity with invoicing processes or financial ledgers.
• Strong numerical skills and high accuracy.
• Attention to detail with financial, operational or compliance information.
• Good working knowledge of Word, Excel and Outlook.
• Organisational and time-management skills.
• Ability to manage competing priorities and meet deadlines.
• Confident communication with colleagues, customers, suppliers and contractors.
• Ability to escalate risks and follow through on actions.
• Experience producing management information or working with structured reporting.

Responsibilities

• Review completed jobs to ensure they are ready for invoicing within seven days of completion.
• Confirm customer, operational and financial information has been recorded accurately.
• Check that each job has the required supporting paperwork attached.
• Manage Duty of Care documentation checks from suppliers and third parties.
• Chase missing paperwork ahead of month-end.
• Identify discrepancies or incomplete information and escalate issues.
• Maintain accurate copies, records and supporting documentation per procedures.
• Work with sales and operations to ensure administrative support meets business needs.
• Support data cleansing and reporting accuracy.
• Provide administrative support to the supply chain and assist with system training for new employees.
• Answer incoming calls and manage daily post.
• Provide cover for other administration functions across the business.
• Complete other reasonable duties delegated by the Technical Director.

Skills

Administrative support

Finance & invoicing

Attention to detail

MS Office

Time management

Communication skills

Regulated industry awareness

Risk awareness

Problem solving

Team collaboration

Tools

MS Excel

MS Word

MS Outlook

Job description

Panda is seeking an organised Operational Administration Assistant to support the Hazardous Waste Operations team. You will ensure completed jobs are recorded with the correct documentation and ready for invoicing.

Working with operations, sales, finance, suppliers and contractors, you will maintain records, resolve missing information and help drive a timely month-end process. This role requires strong attention to detail, comfort handling financial and compliance paperwork, and the ability to