Guest Services Personal Shopping Team Supervisor

Ukma (Af) Ltd; England; On-site; GBP 30,000 - 42,000; Full time

Job summary

Ukma (Af) Ltd invites applications for a Guest Services Personal Shopping Team Supervisor to lead purchasing operations and supplier management. The role ensures timely delivery of goods, adherence to specifications, and efficient procurement processes.

The successful candidate will oversee invoicing, cost analyses, event-related purchasing, and admin tasks while supporting the buying team and maintaining records in line with company policies.

Qualifications

• Knowledge of purchasing principles, procedures, and terminology.
• Proven procurement experience across a broad range of items.
• High level of computer literacy, including proficiency in MS Office (Word, Excel, Outlook).
• Strong numerical skills and experience in processing invoices and managing stock control.
• Health and Safety awareness, preferably gained through a recognised course.
• Possession of a full, clean UK driving licence.

Responsibilities

• Supervise daily purchasing activities, inc. sourcing, order placement, and ensuring timely delivery of goods.
• Maintain and oversee the office purchasing system, ensuring efficiency and cost-effectiveness in all buying activities.
• Build and maintain strong relationships with suppliers and vendors to secure favourable terms and high-quality service.
• Monitor and review product costs regularly, conducting cost analyses between suppliers to ensure the best deals.
• Ensure all purchased items meet the required specifications and standards before being accepted.
• Manage and resolve any conflicts or issues with suppliers regarding goods or services.
• Oversee the input and tracking of invoices within the purchase order system.
• Coordinate the delivery of goods, payment of purchase orders and follow up on any delayed or outstanding orders.
• Provide support in planning and purchasing for special events or specific client needs, such as entertainment areas or parties.
• Assist with event set ups, and event hospitality if required
• Assist with admin tasks related to purchasing, such as filing, data entry, and maintaining accurate records.
• Provide guidance and support to the buying team, ensuring smooth operations and adherence to company policies.
• Any tasks or responsibilities as requested by management within the scope of the position.

Skills

Purchasing principles

Procurement experience

MS Office suite

Invoices & stock control

Health and Safety

UK driving licence

Tools

MS Office

Stock management software

Purchase order system

Job description

Guest Services Personal Shopping Team Supervisor

Key Responsibilities:

• Supervise daily purchasing activities, inc. sourcing, order placement, and ensuring timely delivery of goods.
• Maintain and oversee the office purchasing system, ensuring efficiency and cost-effectiveness in all buying activities.
• Build and maintain strong relationships with suppliers and vendors to secure favourable terms and high-quality service.
• Monitor and review product costs regularly, conducting cost analyses between suppliers to ensure the best deals.
• Ensure all purchased items meet the required specifications and standards before being accepted.
• Manage and resolve any conflicts or issues with suppliers regarding goods or services.
• Oversee the input and tracking of invoices within the purchase order system.
• Coordinate the delivery of goods, payment of purchase orders and follow up on any delayed or outstanding orders.
• Provide support in planning and purchasing for special events or specific client needs, such as entertainment areas or parties.
• Assist with event set ups, and event hospitality if required
• Assist with admin tasks related to purchasing, such as filing, data entry, and maintaining accurate records.
• Provide guidance and support to the buying team, ensuring smooth operations and adherence to company policies.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• Knowledge of purchasing principles, procedures, and terminology.
• Proven procurement experience across a broad range of items.
• High level of computer literacy, including proficiency in MS Office (Word, Excel, Outlook).
• Strong numerical skills and experience in processing invoices and managing stock control.
• Health and Safety awareness, preferably gained through a recognised course.
• Possession of a full, clean UK driving licence.