Groups & Events Planning Executive

Crimson Hotels Group; Greater London; On-site; GBP 36,000 - 54,000; Full time

Benefits offered by this job

Health & Wellbeing Cash Plan

Go Hilton - Discounts for staff and a

Life Assurance Scheme

Pension Scheme

Complimentary meals on duty

Internal career progression

Dry cleaning and uniform laundering on

Professional training and development

Paid birthday day off

Employee recognition programmes

Refer a Friend incentive

Discounts in F&B Outlets

MyCrimson Rewards

Job summary

Crimson Hotels is seeking a Group and Events Planning Executive for 100 Queen's Gate Hotel London, Curio Collection by Hilton. You will coordinate high-end leisure and corporate events, from contract to delivery, ensuring top-level service and memorable experiences.

You will build strong client relationships, manage requirements, logistics, and on-site execution, while collaborating with central bookings and operations to guarantee flawless delivery.

Qualifications

• 2+ years’ experience in event planning within hospitality (desirable).
• Strong planning, coordination and client liaison skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and stay organised in a fast-paced environment.

Responsibilities

• Meet with clients to understand event objectives, budgets and requirements.
• Build and maintain client relationships to secure repeat business.
• Plan and execute all group and event logistics from contract to delivery.
• Act as main client contact before and during events.
• Coordinate with bookings and operations to ensure smooth delivery.
• Oversee rooming lists, AV, catering and on-site arrangements.
• Conduct meet-and-greet duties and manage issues on event days.
• Follow up post-event to gather feedback and discuss opportunities.
• Support sales by sharing leads and promoting hotel events.
• Prepare detailed function sheets for cross-department communication.

Skills

Client-focused

Interpersonal skills

Verbal & written communication

Planning & multitasking

Flexibility

Team-player

Positive attitude

Event planning (hospitality)

Education

Hospitality event planning (desirable)

Tools

OnQ

Opera

Delphi S&C

Job description

100 Queen's Gate Hotel London, Curio Collection by Hilton

Here at 100 Queens Gate Hotel, we know our colleagues are key to our success. That’s why we’re passionate about offering limitless opportunities for career progression, and personal growth as well as a supportive and empowering work environment. Not only that, we also offer a host of exceptional team member benefits too.

The Role

As Group and Events Planning Executive, you will be responsible for the seamless coordination and execution of a variety of high-end events, including leisure and corporate group stays, meetings, banquets, and private functions. Working closely with clients, you will ensure their visions are brought to life while upholding the highest levels of service and professionalism.

You will also – but not be limited to:

• Meeting with clients to understand event objectives, budgets, and requirements

• Building and maintaining strong client relationships to ensure loyalty and repeat business

• Planning, coordinating, and executing all aspects of group and event logistics from contract to delivery

• Acting as the main point of contact for clients before and during events, ensuring all requirements are met

• Liaising with the central bookings team and operational departments to guarantee smooth event delivery

• Overseeing rooming list input, event set-ups, and all on-site arrangements including AV and catering

• Conducting meet-and-greet duties on event days and managing any issues that arise

• Following up post-event to gather feedback and discuss future opportunities

• Supporting sales through sharing leads and participating in hotel promotional activities

• Preparing and sharing detailed function sheets to ensure smooth communication across departments

The Person

An ideal candidate for the role of Group and Events Planning Executive is a proactive and passionate individual who thrives on creating memorable experiences. With an exceptional eye for detail, you will bring events to life through strong planning, outstanding communication, and the ability to multitask under pressure—all with a genuine smile.

You will also demonstrate:

• A client-focused approach with excellent interpersonal skills

• Strong verbal and written communication abilities

• The ability to plan, prioritise, and multitask in a fast-paced environment

• Flexibility and adaptability in line with business needs

• A team-player mindset with an independent work ethic

• A positive, solutions-driven attitude

• Minimum 2 years’ experience in event planning within the hospitality industry (desirable)

• Knowledge of PMS systems such as OnQ / Opera and Delphi S&C (desirable)

100 Queen's Gate Hotel London

100 Queen’s Gate Hotel London, Curio Collection by Hilton is a beautifully restored Victorian townhouse hotel nestled in Kensington and Chelsea, just a short stroll from Hyde Park, the Natural History Museum, and the Royal Albert Hall. With 228 unique rooms and suites, including 11 individually themed suites and the exclusive Queen’s Gate Suite, each stay offers distinct charm.

Guests can enjoy a traditional Afternoon Tea in Botanica, with its sophisticated atrium setting, or unwind with a late-night drink in our cocktail bar, ESQ.

Why join the 100 Queen's Gate Team?

As part of our team, you’ll have access to a range and benefits,including:

• Health & Wellbeing Cash Plan
• Go Hilton - Discount program for you, your friends & family to stay in over 7,200 Hilton portfolio of hotels around the world starting from £40 a night
• Life Assurance Scheme
• Pension Scheme
• Complimentary meals on duty
• Opportunities for internal career progression
• Dry cleaning and uniform laundering on duty
• Professional training and development opportunities
• Paid birthday day off
• Employee recognition programmes to celebrate your achievements
• Refer a Friend incentive
• Discounts in our F&B Outlets
• MyCrimson Rewards - Cashback and discount platform for online and in-store shopping

Our team is very diverse. From newcomers making their way to the industry to some of the most experienced professionals in London. We promote a strong culture where quality interactions, excellent service and fun dominates our day to day. We describe ourselves as a brand personality. If these traits resonate with your own personality, then The 100 Queens Gate Hotel London is for you.

in line with the requirements of the Asylum & Immigration Act 1996, all applicants must either be eligible to live and work in the UK or must obtain permits to work in the UK prior to application. Documented evidence of eligibility will be required from candidates as part of the recruitment process.

Crimson Hotels is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, age, disability, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.