Group Payroll Administrator

Contract Scotland; Lauriston; On-site; GBP 32,000 - 42,000; Full time

Job summary

Contract Scotland in the Falkirk area is recruiting a Group Payroll Administrator for a full-time, permanent role based in the office. You will manage payroll across several entities, handling overtime, variable pay and statutory deductions to ensure accurate, on-time payslips.

You will maintain employee records, apply PAYE, NI and pension contributions, and liaise with managers and finance to streamline processes while meeting statutory reporting requirements.

Qualifications

• Proven experience in payroll administration across multiple entities.
• Understanding of different payroll processes and pay structures across entities.
• Experience processing variable pay (overtime, bonuses, allowances).
• Strong knowledge of PAYE, National Insurance, pensions and statutory payments.
• Excellent numerical skills and attention to detail.
• Ability to manage competing deadlines and work independently.
• Strong communication skills and proactive problem solving.

Responsibilities

• Manage end-to-end payroll processing across multiple group entities.
• Calculate and process overtime, commission, bonuses, allowances, and expenses.
• Maintain accurate employee records including starters, leavers and salary changes.
• Process PAYE, National Insurance, pension contributions and statutory payments.
• Complete payroll checks, reconciliations and resolve discrepancies ahead of pay dates.
• Coordinate different payroll deadlines and ensure timely inputs and approvals.
• Maintain payroll records and ensure compliance with legislation and reporting.
• Liaise with employees, managers and finance to resolve payroll queries.

Skills

Payroll experience

Multi-entity payroll

Overtime & variable pay

PAYE & NI knowledge

Pensions & statutory payments

Numerical accuracy

Deadline management

Communication skills

Job description

Group Payroll Administrator

Location: Falkirk area

Contract: Full-time, Permanent

Working Arrangement: Fully office-based

The Opportunity

We are working with a growing, multi-entity business operating across the UK that is looking to appoint an experienced Group Payroll Administrator on a full-time, permanent basis.

This role will suit a payroll professional with experience managing payroll across multiple businesses or legal entities, each with its own processes, pay structures and operational requirements.

You will be responsible for ensuring accurate and timely payroll processing across a collection of entities, managing varying payroll requirements and ensuring employees are paid correctly and on time.

Key Responsibilities

• Manage end-to-end payroll processing across multiple group entities, adapting to each entity's specific requirements and procedures.
• Calculate and process overtime, commission, bonuses, allowances, travel expenses and other variable pay elements.
• Maintain accurate employee records, processing starters, leavers, salary changes, contractual amendments and changes to working hours.
• Process PAYE, National Insurance, pension contributions, statutory payments and other payroll deductions accurately.
• Complete payroll checks and reconciliations, investigate discrepancies and resolve issues ahead of pay dates.
• Coordinate different payroll deadlines, ensuring all inputs and approvals are received and processed on time.
• Maintain accurate payroll records and ensure compliance with relevant legislation and reporting requirements.
• Liaise with employees, managers and finance colleagues to resolve payroll queries and improve processes where possible.

About You

You will ideally have:

• Proven experience in payroll administration or processing, with demonstrable experience managing payroll across multiple entities or businesses.
• An understanding of the differences in payroll processes, pay structures and employee terms across separate entities.
• Experience processing variable pay, including overtime, commission, bonuses, allowances and expenses.
• A strong working knowledge of PAYE, National Insurance, pensions and statutory payments.
• Excellent numerical skills, strong attention to detail and a methodical approach to payroll checks and reconciliations.
• The ability to manage competing deadlines, work independently and take ownership of the full payroll process.
• Strong communication skills and a proactive, organised approach to resolving payroll queries.

If you have the payroll experience and attention to detail required to manage different payroll arrangements within a growing group, we would welcome your application.

Legal Information:

We act as an employment agency for permanent work and as an employment business for temporary work.

For roles in the UK, applicants must be eligible to live and work in the UK.

We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application