Buying Administrator

Uxbridge Employment; Langley; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Hybrid working after 3 months

Friendly team

Stable, established business

Job summary

Uxbridge Employment is hiring a Buying Administrator to join a Langley-based team. The role supports purchasing and supply chain, ensuring orders processed accurately, suppliers tracked, stock deliveries smooth, with a 37.5 hour week and hybrid working after 3 months.

You will contact suppliers by phone, maintain records in the ERP system, and prepare reports on deliveries and invoices. The successful candidate will be detail-focused, organised and proactive in a busy environment.

Qualifications

• Experience in purchasing administration or order processing.
• Strong admin skills with high attention to detail.
• Confident when communicating with suppliers by phone.
• Good IT skills including Excel and ERP/stock systems.
• Ability to prioritise tasks and meet deadlines.

Responsibilities

• Monitor purchase orders from placement to delivery.
• Liaise with UK and overseas suppliers for updates.
• Chase outstanding orders and resolve delivery queries.
• Maintain accurate purchasing, stock and supplier data in the system.
• Manage purchasing inbox and supplier enquiries.
• Set up new supplier accounts and update records.
• Coordinate deliveries with couriers and logistics teams.
• Check delivery notes against orders and investigate discrepancies.
• Assist with supplier invoice queries and stock adjustments.
• Prepare reports on orders, deliveries and invoices.
• Support stocktaking activities and purchasing administration.
• Collaborate with Senior Buyer and operations team.

Skills

Purchasing administration

Excel

Supplier communication

Stock control

Attention to detail

Time management

ERP systems

Tools

EFACS

Job description

Buying Administrator

Location: Langley, Slough

Salary: £30,000 per annum

Hours: Monday to Friday, 37.5 hours per week

Working Pattern: Hybrid working available after 3 months (3 days office-based, 2 days from home)

Contract: Permanent, Full-time

The Opportunity

We have a fantastic opportunity for an organised, proactive and detail-focused Buying Administrator to join a well-established and successful business based in Langley.

Working as part of a small, friendly and close-knit team, you will play an important role in supporting the purchasing and supply chain function, ensuring orders are processed accurately, suppliers are kept on track and stock deliveries run smoothly.

This is a busy and varied position that would suit someone who enjoys working with suppliers, keeping things organised and taking ownership of their workload.

You’ll need to be confident picking up the phone, chasing information and building positive working relationships with both suppliers and colleagues.

Key Responsibilities

• Monitoring and coordinating purchase orders from initial placement through to delivery.
• Liaising regularly with UK and overseas suppliers to obtain order confirmations and delivery updates.
• Proactively chasing outstanding orders and resolving delivery queries.
• Maintaining accurate purchasing, stock and supplier information on the company's internal system.
• Managing the purchasing inbox and responding to supplier enquiries.
• Setting up new supplier accounts and updating existing records.
• Liaising with couriers and logistics teams to coordinate incoming deliveries.
• Checking delivery notes against purchase orders and investigating discrepancies.
• Assisting with supplier invoice queries, credit notes and stock adjustments.
• Preparing reports relating to outstanding orders, deliveries and invoices.
• Supporting stocktaking activities and general purchasing administration.
• Working closely with the Senior Buyer and wider operations team to ensure the smooth running of the department.

About You

We are looking for someone who is organised, reliable and enjoys working in a busy, hands-on administrative role.

• Previous experience in purchasing administration, buying support, supply chain administration or order processing.
• Strong administrative skills with excellent attention to detail.
• Confidence communicating with suppliers, particularly over the telephone.
• Good IT skills, including Excel and experience using purchasing, stock control or ERP systems.
• The ability to prioritise tasks, manage deadlines and follow up on outstanding information.
• A proactive approach to problem-solving and a willingness to take responsibility.
• Strong communication skills and the ability to work effectively within a small team.
• Experience using EFACS would be advantageous but is not essential.

What’s on Offer?

• £30,000 annual salary
• Hybrid working after 3 months – 2 days working from home.
• A friendly, supportive and close-knit team.
• A varied position offering plenty of responsibility.
• The opportunity to develop your knowledge of purchasing, stock control and supply chain operations.
• A stable, established business with a collaborative working environment.