Grade 2 Administrative Assistant

Teaching Vacancies; Birmingham; On-site; GBP 14,000 - 17,000; Full time

Benefits offered by this job

LGPS Pension

Annual leave 29 days pro-rata

Staff training days

Employee Assistance Programme

Onsite parking

Job summary

Queensbury School seeks an experienced Administrative Assistant to deliver effective reception services and clerical support. The role covers letters, reports and routine ICT tasks for staff, students and visitors.

You will help manage records, mail, and supplies, with potential cross-site work. School experience is desirable; term-time, permanent contract, start January 2027. A positive, collaborative environment awaits.

Qualifications

• Experience in administrative roles with reception duties.
• Efficient clerical support and letter/report production.
• Good ICT skills and accurate records management.

Responsibilities

• Provide effective reception and clerical support to staff, students and visitors.
• Produce letters, reports and documents using ICT packages.
• Maintain manual and computerised records and mail distribution.
• Support stock, forms and routine communications.

Skills

Reception duties

Administrative support

ICT packages

Microsoft Office

Education

Experience in school environment (desirable)

Tools

Microsoft Office

Job description

What skills and experience we're looking for

Post: Grade 2 Administrative Assistant

Hours of work: 29.20 hours, 4 x days per week, (negotiable)

Contract type: Permanent - Term Time Only

Start date of role: January 2027

Interview date: 25 November 2026

Enhanced DBS Check Required: Yes

EIAT is a thriving Multi Academy Trust in North Birmingham incorporating Wilson Stuart School, Mayfield School, Queensbury School, The Hive College, Lime Tree Nursery and Blue Sky Nursery. We strive to share best practice and work in cohesive, collaborative and innovative ways. Our ethos is 'Better Never Ends'.

“These are exciting times at Queensbury School. Caring staff, an ambitious curriculum and new buildings are all driving improvements for pupils. Leaders aim to help pupils ‘unleash their limitless potential’. Staff, parents, carers and pupils are united in making this vision a reality” Ofsted May 2023

About the role:

We have an exciting opportunity for an experienced Administrative Assistant to join our team. The successful candidate will be responsible for providing effective administrative and organisational processes within the Academy and to provide and effective clerical and reception service to Academy staff, students, and visitors.

Responsibilities include:

• Delivering an effective reception service including answering routine telephone and face to face enquiries; signing in visitors and sorting and distributing internal and external mail


• Undertaking administrative duties related to the post such as production of letters, reports and other documents as requested using relevant ICT packages


• Providing administrative support for example, photocopying, filing, emailing, completing routine forms and responding to routine correspondence


• Maintaining manual and computerised records/returns/management information systems


• Maintaining stock and supplies and distributing as required or as directed


• Undertaking other duties appropriate to the grade and role of the post as requested by the line manager


• You may be required to work across either site


• Experience of working in a school environment is desirable.


• Applicants must be computer literate with excellent organisational skills.

What the school offers its staff

• A collaborative and inclusive culture that values every employee.


• A committed, hardworking team who strive to provide the best education for all students.


• Comprehensive induction and probation support and regular opportunities for professional development and growth.


• 10 staff training days across the academic year; one or two of these days may be aggregated which means completing training outside of normal working hours in twilight sessions.


• An Employee Assistance Programme via the BHSF App – including free totally confidential support, access to a GP 24/7 and counselling.


• Access to discounts and offers at many well-known retailers and other organisations via the BHSF App.


• Access to a generous pension scheme known as the Local Government Pension Scheme (LGPS) for support staff or Teachers Pension Scheme (TPS) for Teachers.


• Generous annual leave entitlement for support staff based on length of service, starting at 29 days pro-rata, rising to 32 at 5 years’ plus service and 34 following 10 years’ plus service. Teachers annual leave is in line with Teachers Pay & Conditions.


• Family friendly policies.


• Onsite parking at all sites.


• We are the only Trust to provide SEN Allowances to ALL roles who work with students, including Teachers, TA’s, Care Assistants, Pastoral Care, Guides and Drivers.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.