Governance & PMO Administrator for Board & Meetings

Northern Ireland Environment Link; United Kingdom; Hybrid; GBP 16,000 - 20,000; Full time

Job summary

The Conservation Volunteers are seeking a Project & Governance Administrator to support governance meetings, PMO routines and senior leadership. You will organise meetings, prepare agendas and minutes, and maintain papers and action logs with discretion and accuracy.

You will work closely with the Programme Manager and Governance Co-ordinator to ensure governance and reporting run smoothly, while providing confidential administrative support to senior leaders and trustees.

Qualifications

• Highly organised, proactive and discreet, providing admin support within PMO and governance meetings.
• Supports CEO, Leadership Team and Board of Trustees with governance routines.
• Experience in senior-level administration or governance support is helpful.

Responsibilities

• Arrange and schedule meetings and agendas across Leadership Team, Board and PMO.
• Collate and distribute papers, maintain action logs and follow up on actions.
• Produce clear, timely minutes capturing decisions and key points.
• Support project reporting processes and maintain trackers and SharePoint workspaces.
• Assist with travel, internal events and visits as needed.

Skills

Administration

Meeting organisation

Diary management

Minute-taking

Document control

SharePoint

Communication

Confidentiality

Tools

Microsoft Office

SharePoint

Job description

The Conservation Volunteers are seeking a Project & Governance Administrator to support governance meetings, PMO routines and senior leadership. You will organise meetings, prepare agendas and minutes, and maintain papers and action logs with discretion and accuracy.

You will work closely with the Programme Manager and Governance Co-ordinator to ensure governance and reporting run smoothly, while providing confidential administrative support to senior leaders and trustees.