Project and Governance Administrator

The Conservation Volunteers; Doncaster; Hybrid; GBP 14,000 - 17,000; Full time

Job summary

The Conservation Volunteers are seeking a Project & Governance Administrator to provide high-quality administrative support to the CEO, Leadership Team and governance bodies. The role focuses on meeting administration, document control and minute-taking, enabling smooth PMO and governance cycles across the organisation.

The role is hybrid/home based with UK-wide travel and requires UK residence. A proactive, discreet and well-organised candidate will support senior leaders and trustees, ensuring

Qualifications

• Highly organised, proactive and discreet Project & Governance Administrator.
• Experience in senior-level administration, governance support, committee servicing, minute-taking.
• Strong Microsoft Office and SharePoint capability.
• Experience in charity, governance or PMO setting is helpful.
• Hybrid/home based role with UK-wide travel; you must be resident in the UK.

Responsibilities

• Arrange and schedule meetings, resolve diary clashes, prepare agendas and papers.
• Maintain action logs and follow up on decisions to ensure progress.
• Produce clear, accurate minutes from senior meetings.
• Support governance reporting processes and project documentation control.
• Assist with travel, events and coordinating briefings or conferences.
• Liaise with leaders, trustees and colleagues to facilitate engagement with papers and actions.

Job description

Salary: £15,286 (based on a full-time equivalent salary of £25,477 per annum)

Contract Type: Permanent

About the role

We are looking for a highly organised, proactive and discreet Project & Governance Administrator to provide high quality administrative support within TCV's developing Project Management Office, and to support the CEO, Leadership Team, Board of Trustees and key governance meetings.

This is an administration role with a strong focus on meeting organisation, document control, accurate records and follow-up. You will work closely with the Programme Manager and Project & Governance Co-ordinator to provide administrative support that helps leadership, governance and PMO routines run smoothly.

The role will include arranging and scheduling meetings, resolving diary clashes, preparing agendas, collating and distributing papers, maintaining action logs, and following up agreed actions so that decisions and commitments are clearly recorded and progressed. This will cover Leadership Team meetings, Board and Sub-Committee meetings, PMO meetings and other project or governance forums, including support for annual meeting cycles, Board and Committee packs, trustee liaison and escalation of queries to the Project & Governance Co-ordinator or Programme Manager where needed.

A key part of the role will be producing clear, accurate and timely minutes from senior-level meetings, capturing decisions, actions and key discussion points with appropriate judgement and discretion.

You will also provide administrative support to project management reporting processes. This may include maintaining SharePoint workspaces, filing and version-controlling project documents, updating simple trackers, supporting meeting packs, and helping the Project & Governance Co-ordinator keep project reporting routines organised and consistent.

The postholder may also help with practical administration such as arranging travel, supporting internal events, preparing for visits, welcoming visitors, and helping colleagues plan briefings or conferences. The role will involve regular contact with senior leaders, trustees, committee members and colleagues across TCV, so strong communication, judgement, confidentiality and professionalism are essential. You will need to build positive working relationships, be personable and responsive, and use initiative to make it easier for busy stakeholders to engage with papers, actions and follow-up.

This role would suit someone with excellent administration and co-ordination skills, strong Microsoft Office and SharePoint capability, and experience in senior-level administration, governance support, committee servicing, minute-taking, project administration or a similar environment. Experience of working in a charity, governance or PMO setting would be helpful.

There is flexibility around the location of this role. The role is hybrid/home based, with some UK-wide travel where required. The preferred working pattern is Tuesday to Thursday, with some flexibility to work on Mondays where required for key meetings or governance deadlines. Our Head Office is in Doncaster.

To fulfil the role, you must be resident in the UK and have the right to work in the UK.

Safeguarding

TCV is committed to safeguarding the wellbeing of children and adults at risk.

All employees are expected to follow TCV's Safeguarding Policy, complete mandatory safeguarding training, and promptly report any concerns.

Safeguarding is a core part of working safely and responsibly at TCV.

A bit more about us

We are The Conservation Volunteers.

Our vision is Better Nature For All.

Our mission is to connect people together to protect and restore nature, delivering lasting benefits for both

Since 1959, The Conservation Volunteers has been a charity creating opportunities for people to create, improve and care for nature in the green spaces around them across the UK.

Our variety of projects cover a bit of everything involving nature. Volunteers muddy their boots in parks, community gardens, woodland, sites of special scientific interest, nature reserves, schools and hospital grounds, helping create a glorious network of protected green space across the UK.

This work connects people with nature, and that connection delivers powerful results.

Our goal is to create a diverse and inclusive organisation where everyone's individuality is recognised and valued. We believe that embracing diversity helps us achieve our goals more effectively. We welcome applications from all individuals who wish to be part of our future, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity.

As a Disability Confident Employer, we offer interviews to all applicants who have a disability, impairment or mental or physical health condition who meet the minimum criteria for the job. We provide reasonable adjustments and are committed to having an inclusive and accessible recruitment process.

If you wish to be considered under this scheme, please tell us in the appropriate part of the application form.

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process, and you will be asked whether you require any during your application. If you would like to discuss your requirements further please contact the People Team via email or by telephone on 01302 388883. We also offer reasonable adjustments on the job.

Any employment with TCV will be subject to the following checks prior to your start date:

• a satisfactory police record check to include a basic disclosure check
• receipt of satisfactory references
• proof of eligibility to work in the national location for this role

Registered in England as a limited company (976410) and as a charity in England (261009) and Scotland (SC039302)

Registered Office: Gresley House, Ten Pound Walk, Doncaster DN4 5HX