Governance Coordinator

Housing Quality Network; Northwich; Hybrid; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Generous annual leave

Pension scheme

Discount platform

Learning & development

Birthday day off

Cycle to work

Car park

Job summary

Weaver Vale Housing Trust seeks a Governance Coordinator to join the Governance Team on a permanent basis. Based at Gadbrook Park, Northwich, this full-time role offers 37 hours per week with a mix of office-based and remote working.

You will provide high-quality administrative and governance support, including coordinating meetings, agendas and papers, managing the Board portal, attending meetings to produce minutes, and tracking actions to ensure timely completion.

Qualifications

• Experience providing administrative or coordination support in a corporate environment.
• GCSEs English and Maths (4-9/A*-C) or equivalent.
• Experience organising meetings, events, diaries and travel.
• Experience preparing and managing documents, reports and meeting information.
• Ability to produce accurate minutes and maintain action logs.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Provide high-quality administrative and coordination support to the Governance Team and senior leaders.
• Coordinate meetings, diaries, travel, conferences and training arrangements.
• Prepare, format and publish agendas, reports and materials via a Board portal.
• Attend meetings to produce minutes and track actions for follow-up.
• Administer and maintain the Board portal and assist users.
• Manage governance records and filing systems with data protection in mind.
• Serve as a first point of contact for governance enquiries and provide responsive support.
• Contribute to governance process improvements across the Trust.

Skills

Administrative support

Meeting coordination

Minute taking

MS 365

Stakeholder management

Communication skills

Discretion

Right to work evidence

Education

GCSEs English & Maths

Tools

Board portal

Job description

Job Title: Governance Coordinator (Permanent)
Hours: 37 hours per week, to be worked flexibly in line with business needs
Salary: £30,500 per annum, plus Casual User Mileage allowance

Location: Based at Gadbrook Park, Northwich

Flexibility to work from a variety of places including our office at Gadbrook Park, Northwich and home (dependent on the job role and the needs of our customer, our organisation and our teams). This role is a mix of office based and remote working. There will be a requirement to be in the office to attend meetings/induction and training as required. It is essential to be able to work outside of core hours to attend Board and Committee meetings.

The Opportunity

Are you looking for an exciting new opportunity working as part of a professional, engaged and friendly organisation? Our values are CARE – Compassionate, Accountable, Respectful, Exceptional. We are constantly striving to demonstrate these values in our day to day working environment and culture.

We are seeking a highly organised, proactive and detail focussed Governance Coordinator to join our Governance Team on a permanent basis. Based at Gadbrook Point, Northwich, this full-time position (37 hours per week) offers an exciting opportunity to play a key role in supporting the effective operation of the Trust’s governance framework.

Working closely with the Governance Manager and Governance & Assurance Officer, the successful candidate will provide high-quality administrative and governance support, including coordinating meetings, preparing agendas and meeting papers, managing the Board portal, attending meetings, producing minutes and action logs, and tracking actions to ensure timely completion. This support will extend across the Board, Chief Executive, Executive Leadership Team (ELT), Senior Leadership Team (SLT) and Governance Team.

The role is integral to ensuring governance activities are well organised and effectively planned, information is accurate and managed effectively to ensure key corporate processes run smoothly and efficiently.

We are looking for someone with experience in an administrative, coordination or business support role, ideally within a corporate, governance or regulated environment. You will be confident working with senior stakeholders, managing multiple priorities and handling sensitive information with professionalism and discretion.

This is an excellent opportunity for someone with strong organisational skills, exceptional attention to detail and a proactive approach, who can contribute to the delivery of an effective and professional governance service across the Trust.

What Will You Do

• Provide high-quality administrative and coordination support to the Board, Chief Executive, Executive Leadership Team (ELT), Senior Leadership Team (SLT) and the Governance Team.
• Coordinate meetings, diaries, travel, conferences and training arrangements, ensuring activities run smoothly and efficiently.
• Prepare, format and publish agendas, reports and meeting packs through a Board portal.
• Attend meetings and forums to produce accurate minutes, maintain action logs and support the timely follow-up of agreed actions.
• Administer and maintain the Board portal, providing support and guidance to users.
• Manage governance records, documentation and filing systems, ensuring information is accurate, accessible and compliant with data protection requirements.
• Act as a first point of contact for governance and administration enquiries, providing responsive support to colleagues and stakeholders.
• Contribute to the continuous improvement of governance processes, systems and service delivery across the Trust.

Requirements & Skills for the Role

• Experience of providing administrative, business support services or co-ordination in a corporate environment.
• A good standard of education – 5 Grade GCSE 4-9/A*-C, including English and Maths) or equivalent level of qualification.
• Experience organising meetings, events, diaries and travel arrangements.
• Experience preparing and managing documents, reports and meeting information.
• Ability to produce accurate minutes and maintain action logs from meetings.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Ability to build positive working relationships with colleagues, senior leaders, Board Members and external stakeholders.
• Professional and discreet approach when handling confidential and sensitive information.
• Strong customer service skills and a proactive, flexible approach to work.
• Proficiency in Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Experience supporting Boards, Committees, senior leadership teams, or using Board portals would be advantageous.
• Experience within the housing sector or another regulated environment would be beneficial.
• Successful applicants will be required to provide evidence of their Right to Work in the UK, evidence of essential qualifications, complete a health questionnaire and undertake a DBS check (if relevant to the role).

Additionally, due to the flexible working arrangements with this role, you will need access to a room where you can work from and a suitable internet connection.

Benefits

**Benefits offered providing you meet the eligibility criteria

• Generous annual leave entitlement – 24-29 days holidays plus UK public/bank holidays (based on level of service)
• Ability to buy up to 5 days additional annual leave* (pro rata for part-time) each year*
• 12% employer contribution to our Pension Scheme (minimum 2% employee contribution) with life assurance benefit*.
• Access to the Trust discount and benefit platform, the C.A.R.E hub.
• Commitment to support your ongoing learning and development, with the opportunity to develop a range of transferable skills.
• Day off for your Birthday to be taken during your birth month (based on contractual hours)
• One day’s paid leave (per year) to support a charity or community group of your own choice*
• Candidate Referral Scheme*
• Option to enrol in a Health Cash Plan*
• Access to corporate Costco discounted membership*
• ‘Thank you’ gift for your continuous service starting at 5 years’ service, and every 5 years’ thereafter.
• 24/7, 365 day Employee Assistance Programme (EAP) including free counselling
• Compensation for professional memberships which are an expressed requirement for the role.
• Free annual flu vaccines and free Eye Care Vouchers*
• Discounts on a gym membership and phone contract
• Cycle to work scheme*
• Free to use car park at our office on Gadbrook Park
• Involvement in regular health and wellbeing initiatives and charity fundraising activities
• Opportunities to give feedback and join various colleague forums, to help shape change at the Trust.

We appreciate your interest in Weaver Vale Housing Trust and the time you have invested in applying to us.

The Trust invites applications from all members of the community, irrespective of Gender, Gender reassignment, Sexual orientation, Race, Religion or belief, Disability, Age, Pregnancy and maternity, Marriage and civil partnership.