Governance & Compliance Assistant Secretary

Polo; Greater London; On-site; GBP 50,000 - 55,000; Full time

Benefits offered by this job

Private health insurance

Hybrid working

Pension plan

24 days annual leave

EV leasing scheme

Employee assistance program

Referral scheme

Job summary

Polo seeks an Assistant Company Secretary to support the Company Secretariat across Polo Managing Agency Limited, PCIS, Polo Partners and Lloyd's syndicates. London-based, permanent role reporting to the Company Secretary with a focus on governance, compliance and board administration.

Responsibilities include preparing board calendars, drafting papers and minutes, maintaining statutory registers, and coordinating regulatory filings.

Qualifications

• CGI/ICSA qualification or equivalent.
• Company secretarial or corporate governance experience within a regulated environment.
• Experience with Lloyd's, FCA and PRA governance requirements.
• Strong MS Office and document drafting skills.
• Familiarity with board papers, minutes and governance records.

Responsibilities

• Prepare and circulate board and committee calendars, agendas and papers.
• Draft accurate first-draft minutes and capture key decisions.
• Maintain statutory registers and file Companies House documents.
• Support governance framework, conflicts registers and annual reviews.
• Assist with syndicate governance and board portal administration.
• Coordinate training and onboarding for directors and committee members.
• Support regulatory notifications and reporting under SM&CR and Lloyd's principles.
• Manage governance documents in Diligent Entities, Admincontrol and SharePoint.

Skills

CGI/ICSA qualification

Secretarial experience

Governance knowledge

MS Office skills

Board minutes drafting

Education

CGI/ICSA qualification

Tools

Diligent Entities

Admincontrol

SharePoint

Asana

Microsoft Copilot

Job description

Polo seeks an Assistant Company Secretary to support the Company Secretariat across Polo Managing Agency Limited, PCIS, Polo Partners and Lloyd's syndicates. London-based, permanent role reporting to the Company Secretary with a focus on governance, compliance and board administration.

Responsibilities include preparing board calendars, drafting papers and minutes, maintaining statutory registers, and coordinating regulatory filings.