Assistant Company Secretary

Weareedenbrook; Greater London; On-site; GBP 60,000 - 90,000; Full time

Job summary

Weareedenbrook is seeking an Assistant Company Secretary to support governance across Board and Committee administration, statutory filings and entity management. You will help maintain governance calendars, record-keeping, and ensure regulatory deadlines are met.

You will work with the Company Secretary on governance projects, reporting into the secretary and escalating complex matters as needed, with exposure to Lloyd’s market governance and SM&CR requirements.

Qualifications

• Studying towards or holding a CGI/ICSA or equivalent qualification.
• Experience in company secretarial or corporate governance, ideally within the Lloyd’s market.
• Good working knowledge of the Companies Act 2006, statutory filings and SM&CR.
• Experience preparing Board/Committee agendas, papers and minutes.

Responsibilities

• Coordinate Board and Committee meetings, including agendas, papers, logistics, minutes and resolutions.
• Support director and committee onboarding.
• Maintain statutory registers and Companies House filings, and corporate housekeeping.
• Maintain governance frameworks and delegated authorities; support governance reviews.
• Coordinate regulatory requirements across Lloyd’s, FCA and PRA.
• Administer governance systems and records (Admincontrol, SharePoint, Diligent Entities).
• Support corporate transactions and cross-border governance matters.
• Contribute to governance improvements and statutory deadlines.
• Provide day-to-day Secretariat support and governance calendars.

Skills

Governance knowledge

Board admin

Regulatory filings

SM&CR awareness

Education

CGI/ICSA qualification

Tools

AdminControl

SharePoint

Diligent Entities

Job description

Assistant Company Secretary opportunity working for a top performing specialty insurer operating in the Lloyd's market. Reporting into the Company Secretary, you will provide hands‑on support across Board and Committee administration, statutory and regulatory compliance, entity management and governance projects, ensuring governance documentation and processes are maintained to a high professional standard, with complex matters escalated to the Company Secretary.

Key Responsibilities

• Coordinate Board and Committee meetings, including calendars, agendas, papers, logistics, minutes, action tracking and resolutions.
• Support director and committee member onboarding.
• Maintain statutory registers, entity records and corporate records, including Companies House filings and corporate housekeeping.
• Maintain governance frameworks, Terms of Reference, delegated authorities, committee structures and key registers.
• Support governance reviews, training and annual governance activities.
• Coordinate Lloyd’s, FCA and PRA regulatory requirements, including notifications, applications, information requests and SM&CR matters.
• Support Lloyd’s syndicate governance, including boards, committees, business plans, capital and capacity processes.
• Administer governance systems and records, including Admincontrol, SharePoint and Diligent Entities.
• Support corporate transactions, resolutions, powers of attorney and cross‑border governance matters.
• Contribute to governance, systems and process improvements.
• Provide day‑to‑day support to the Company Secretariat, maintaining governance calendars, trackers and statutory/regulatory deadlines.
• Undertake other duties as required by the Company Secretary.

Key Skills / Experience

• Studying towards or holding a CGI/ICSA or equivalent qualification.
• Experience in company secretarial or corporate governance, ideally within the Lloyd’s market.
• Good working knowledge of the Companies Act 2006, statutory filings and SM&CR.
• Experience preparing Board/Committee agendas, papers and minutes.