Company Secretary

Shakespeare Martineau; Greater London; Hybrid; GBP 60,000 - 90,000; Full time

Job summary

Shakespeare Martineau is seeking an experienced Assistant Company Secretary to join the Corporate Governance team in a permanent role. You will support boards of directors and senior executives across Main Market, AIM and AQSE-listed companies, as well as larger private entities.

You will manage client portfolios, prepare agendas and packs, attend meetings, draft minutes, and ensure regulatory compliance. You will work closely with senior team members and external advisers to deliver

Qualifications

• CGI part-qualified or fully qualified, or progressing towards qualification.
• Experience as Assistant Company Secretary or in a comparable governance role.
• Experience with listed and/or private companies (Main Market, AIM or AQSE).

Responsibilities

• Manage a portfolio of listed and private company clients.
• Prepare board and committee meeting agendas and packs.
• Attend meetings and draft minutes and action schedules.
• Provide day-to-day company secretarial support to clients.
• Support Companies Act 2006, Listing Rules, DTRs and other regulatory obligations.
• Assist with Annual Reports and governance sections.
• Coordinate AGM processes and filing with Companies House.
• Maintain statutory registers and corporate records.
• Liaise with auditors, registrars, solicitors and brokers.
• Keep up to date with regulatory developments and governance best practice.

Skills

CGI part-qualified

Company Secretarial qualification

Board packs preparation

Regulatory compliance

Governance principles

Stakeholder communication

Education

ACIS/FCIS or equivalent

Tools

Diligent Entities

Job description

Location: London or Birmingham would be beneficial, but can be flexible

Contract Type: Permanent

We are seeking an experienced Assistant Company Secretary to join our dynamic Corporate Governance team.

This is an excellent opportunity for a governance professional looking to further develop their career while gaining exposure to a varied portfolio of Main Market, AIM and AQSE-listed companies, alongside larger private limited companies.

Working closely with senior members of the Company Secretarial team, you will play an important role in delivering high-quality company secretarial services to clients, supporting boards of directors and senior executives on a broad range of governance, compliance and company law matters.

What you will be doing:

• Management of a portfolio of listed and private company clients.
• Preparation of board and committee meeting agendas and board packs in conjunction with senior stakeholders.
• Attending board and committee meetings and preparing high-quality draft minutes and action schedules.
• Providing day-to-day company secretarial support and guidance to clients.
• Supporting compliance with the Companies Act 2006, Corporate Governance requirements, Listing Rules, DTRs, AIM Rules and other regulatory obligations.
• Supporting the preparation and review of Annual Reports, including governance sections.
• Coordinating AGM processes, including drafting documentation, proxy monitoring and attendance where required.
• Preparing and filing statutory forms with Companies House.
• Maintaining statutory registers and corporate records using Diligent Entities or other governance software.
• Liaising with clients and external advisers including auditors, registrars, solicitors and brokers.
• Supporting senior Company Secretaries and Partners in delivering an exceptional client service.
• Keeping up to date with regulatory developments and governance best practice.

Skills, Knowledge & Expertise:

• CGI part-qualified, qualified, or actively progressing towards qualification.
• Previous experience working as an Assistant Company Secretary or in a comparable governance position.
• Experience supporting listed and/or private companies, ideally including exposure to Main Market, AIM or AQSE-listed entities.
• Sound knowledge of the Companies Act 2006 and company secretarial best practice.
• Experience preparing board packs, attending meetings and drafting minutes.
• Exposure to annual reporting, statutory compliance and Companies House filings.
• Strong understanding of corporate governance principles and regulatory compliance.
• Excellent organisational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills, with confidence interacting with senior stakeholders.
• Able to work both independently and collaboratively within a team environment.
• Demonstrates professionalism, discretion and sound judgement when handling confidential information.