Global Markets Executive Assistant

Lorien; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading investment banking client is seeking a Global Markets Executive Assistant for a 12-month contract in London. The role involves managing executive diaries, coordinating meetings, and providing seamless support to ensure operational efficiency. Ideal candidates will possess strong organizational skills and experience in financial services.

Qualifications

• Experience as an Executive Assistant in financial services.
• Strong organizational and multitasking skills.
• Good written and oral English language skills.

Responsibilities

• Manage diaries for Executive Managers and coordinate meetings.
• Screen and prioritize calls and emails.
• Organize business trips and manage expenses.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Multitasking

Tools

Microsoft Office

Job description

Get AI-powered advice on this job and more exclusive features.

Our leading investment banking client is looking for a Global Markets Executive Assistant on a 12 month contract, inside IR35.

Please note this is a floating role which will require you to work with a number of executives inside the bank.

Key Responsibilities

• Diary management to allocated Executive Managers : Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day
• Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner.
• Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/ issues.
• Be ready to question meeting to organize and raise alternative ideas proactively when appropriate
• Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times
• Arranging weekly management meetings: collecting slides, prepare agenda using powerpoint/pdf and distribute them via email/SharePoint
• Screening and prioritizing phone calls and emails
• Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements
• Booking Business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedure
• Organising internal Townhalls, off and on-site seminars, gathering for your Executive managers
• Ensuring all expenses has been processed following the Group and Global Markets procedure and policies
• Anticipate needs and proactively addressing them
• Building and maintaining professional relationships
• Demonstrating strong organizational and multitasking skills
• Providing seamless support while working from Home
• Being responsive and available
• General Services management
• Including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, managing DL, approving requests on behalf of your Executives by following the bank policies and procedure etc.
• Other ad-hoc tasks requested by Executive Managers

Additional Support:

• Providing seamless cover for other assistants during lunchtimes, and covering telephone lines as and when necessary – taking messages accordingly
• Providing seamless cover for other assistants during holidays and sickness absence
• Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams and globally.
• Actively participating as a team player (participating and attending Team meetings)
• Creating and Managing Distribution List
• Organising your cover during your absence to ensure business continuity

Knowledge, Skill and Experience

• Executive Assistant experience within financial services
• Understanding of Compliance and Regulatory requirements
• Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email.
• Good written and oral English language skills
• A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload.
• Ability to build and maintain effective working relationships
• Excellent communication and interpersonal skills
• Strong organisational and time management skills
• Ability to juggle many tasks at the same time

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Finance

Referrals increase your chances of interviewing at Lorien by 2x

Sign in to set job alerts for “Executive Assistant” roles.

London, England, United Kingdom 3 months ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 6 hours ago

Executive Assistant , Amazon Global Sales- UKI

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 day ago

London, England, United Kingdom 1 week ago

Senior Executive Assistant For Managing Partner of a Hedge Fund

Executive Assistant to Marketing, Product & Growth VP

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 month ago

London, England, United Kingdom 1 week ago

Executive Assistant - Part Time - 12 month assignment

Colchester, England, United Kingdom 3 weeks ago

Executive Assistant for maternity cover (12months)

London, England, United Kingdom 17 hours ago

London, England, United Kingdom 5 days ago

Hammersmith, England, United Kingdom 2 weeks ago

London, England, United Kingdom 1 day ago

Executive Assistant, Tech (10 months contract, Bangkok based)

London, England, United Kingdom 6 days ago

London, England, United Kingdom 11 minutes ago

Executive Assistant (EA) to RL and ME Hospital Executives Barts Health NHS Trust

London, England, United Kingdom 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.