Executive Assistant

Divurgent; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is on the lookout for a dedicated Executive Assistant to support top executives in a dynamic environment. This role offers a unique opportunity to showcase your exceptional organizational skills and discretion while managing diverse tasks ranging from itinerary management to event planning. Join a forward-thinking company that values innovation and personal development, where you will play a crucial role in ensuring seamless operations. If you thrive in fast-paced settings and are eager to contribute to a team that prioritizes excellence, this position is perfect for you. Embrace the chance to grow and make a significant impact in the world of medical aesthetics.

Benefits

25 days annual leave

Performance-based bonus

Free parking

Development opportunities

Company pension scheme

Private medical insurance

Healthcare Cash plan

Health Screening

Employee Assistance Programme

Store discounts

Qualifications

• 5+ years as an Executive Assistant in a corporate setting.
• Exceptional organizational and communication skills required.

Responsibilities

• Manage complex calendars and travel arrangements for executives.
• Coordinate business events and handle correspondence.

Skills

Organizational Skills

Time Management

Communication Skills

Microsoft Office Suite

Discretion and Confidentiality

Event Planning

Project Management

Interpersonal Skills

Education

Bachelor’s Degree

Tools

Project Management Software

Job description

Sinclair is seeking an Executive Assistant to provide high-level administrative support to both the CEO and CDO, ensuring seamless coordination of business and personal matters.

This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently. Handle daily schedules, travel arrangements, event planning, and correspondence while maintaining a professional and confidential environment.

The Role:

Sinclair is seeking an Executive Assistant to provide high-level administrative support to both the CEO and CDO, ensuring seamless coordination of business and personal matters.

This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently. Handle daily schedules, travel arrangements, event planning, and correspondence while maintaining a professional and confidential environment.

Location: 30-32 Whitfield Street, London, W1T 2RQ


About Sinclair

Founded in 1971, Sinclair is a global medical aesthetics organisation, that delivers an extensive product range. With an in-house commercial infrastructure, including manufacturing and a network of distributors in leading global markets, our products are sold in 55 countries worldwide.
This is a great time to join Sinclair as we continue to increase our product range and expand into new markets and territories.
Our Vision
Providing aesthetic excellence globally.
Our Mission
Driving the advancement of product quality and customer satisfaction, investing in innovation and people.
Our Values

• Act with Integrity
• Be results driven
• Embrace your winning spirit
• Stay ahead of the game
• One team, one goal

 

Essential:

5+ years of experience in a similar Executive Assistant role supporting senior executives, preferably within a fast-paced corporate environment.
Bachelor’s degree preferred, but not required if extensive relevant experience can be demonstrated.
Exceptional organizational and time-management skills.
Strong attention to detail and the ability to prioritize multiple tasks.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
Ability to remain calm under pressure and manage last-minute changes.
High degree of professionalism and confidentiality.
Proactive, with a positive and adaptable attitude.
Flexibility to work outside regular business hours when needed.
Strong interpersonal skills and the ability to build relationships at all levels.




If this sounds like you and you meet the requirements, please apply, we would love to hear from you.
Please note if we receive a high volume of applications, we may close the role before the closing date noted.

By making this application you give consent for personal information to be used in automated decision making processes relating to key job requirements which are stated in this ad.
If you have any questions, please email [e-mail] .

Sinclair does not accept speculative or unsolicited CVs from Recruitment Agencies. Any unsolicited CVs received will be treated as property of Sinclair and Terms & Conditions associated with the use of such CVs will be considered null and void.

Key Responsibilities

Key Responsibilities Itinerary Management:

Coordinate and manage the CEO’s and CDO’s complex calendars, including scheduling meetings, conferences, and appointments.
Prepare daily and weekly itineraries, ensuring alignment with priorities and minimizing scheduling conflicts.
Travel & Logistics:

Arrange international and domestic travel, including flights, accommodation, ground transportation, and visas.
Prepare detailed travel itineraries, ensuring all necessary documents and resources are available during travel.
Correspondence & Communication:

Act as the first point of contact for all communications, including phone calls, emails, and visitors, filtering inquiries and responding on behalf of the CEO and CDO as appropriate.
Draft and proofread professional correspondence and documentation.
Personal Assistance:

Assist with personal tasks for the CEO and CDO, including managing personal appointments, events, and other non-business-related errands.
Liaise with household staff or personal service providers, ensuring smooth management of personal affairs.
Event Planning & Coordination:

Plan and organize business events, conferences, and social functions.
Handle the logistical arrangements for both business and personal functions, from invitations to on-site support.
Project Management:

Support special projects and initiatives led by the CEO and CDO, ensuring timelines and deliverables are met.
Conduct research and compile reports, briefing materials, and presentations as needed.
Administrative Tasks:

Prepare expense reports, reconcile credit card statements, and manage office-related administrative tasks.
Ensure document management and filing systems are kept up to date and accessible.
Confidentiality & Discretion:

Handle sensitive information with absolute discretion and confidentiality.
Maintain a high level of trust and reliability in both personal and professional matters.

Benefits We offer:
• 25 days annual leave (plus bank holidays)
• Bonus based on performance
Free parking
• Opportunities for development and progression
• Company pension scheme
• Private medical insurance
• Healthcare Cash plan
• Health Screening
• Employee Assistance Programme
• Store discounts
• Tech and Cycle Scheme
• Discounted dining card
• Cycle to work scheme
• Green car scheme
• Holiday buy and sell
• Life Assurance scheme


We have a real focus on developing our people, and by fostering an entrepreneurial culture, we encourage flexibility, accountability and autonomy. The company is full of opportunity for those who wish to grasp it. Our people thrive on engagement, development and a varied workload. You will often be included in projects that require you to collaborate cross-functionally.