Administrative Assistant

S&P Global; London; Hybrid; GBP 30,000 - 50,000; Part time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to provide essential support to top executives. This role, which operates in a hybrid setting, involves managing complex schedules, coordinating travel, and facilitating communication across global teams. The ideal candidate will thrive in a fast-paced environment, be tech-savvy, and possess excellent organizational skills. Join a team that values integrity and innovation while contributing to a mission that empowers investors worldwide. This is a fantastic opportunity to grow your career in a dynamic and supportive workplace.

Benefits

Health Care Coverage

Generous Time Off

Continuous Learning Resources

Retirement Planning

Family-Friendly Benefits

Retail Discounts

Qualifications

• 5+ years of administrative experience in a corporate setting.
• Proficient in managing executive schedules and communications.
• Highly organized and detail-oriented with strong problem-solving skills.

Responsibilities

• Provide administrative support to the Chief Design Officer and other executives.
• Manage calendars, travel arrangements, and expense reports.
• Coordinate meetings and handle communications professionally.

Skills

Administrative Support

Calendar Management

Communication Skills

Microsoft Office Suite

Problem-Solving

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Teams

Zoom

Job description

About the Role:

Grade Level (for internal use):

06

The Role: 12 Month fixed term Administrative Assistant, S&P Dow Jones Indices

The Team:

At S&P Dow Jones Indices, our role can be described in one word: essential. We’re the largest global resource for index-based concepts, data and research, and home to iconic financial market indicators, such as the S&P 500 and the Dow Jones Industrial Average. More assets are invested in products based upon our indices than any other index provider in the world; with over 1,000,000 indices, S&P Dow Jones Indices defines the way people measure and trade the markets. We provide essential intelligence that helps investors identify and capitalize on global opportunities.

Responsibilities and Impact:

The Administrative Assistant will provide primary administrative support to the Chief Design Officer of S&P Dow Jones Indices while also assisting the Head of People and Head of Compliance as needed. The role will operate in a hybrid setting, part-time in the office and part-time remote. The ideal candidate is equally effective working in a remote virtual environment as in an in-office environment. The candidate must also be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible, enjoy a very fast paced and rapidly changing environment, be comfortable with global partners. This individual must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy.

This position requires frequent communication and coordination with S&P Global staff both in S&P Dow Jones Indices and across S&P Global. The global nature of this team may require work outside of the standard business hours.

In this role you will:

• Under the supervision of the CDO, assist them, the Head of People and the Head of Compliance of S&P Dow Jones Indices with daily duties to maximize their effectiveness. Being tech Savvy is a must.

• Proactively manage the CDO and Head of People’s calendars and incoming scheduling requests and identify conflicts.

• Coordinate travel arrangements, logistics and trip agendas.

• Complete monthly expense reports.

• Coordinate scheduling requests for the Head of Compliance to facilitate governance forums efficiently.

• Perform accounts payable processing and manage vendor invoices and contracts.

• Arrange facilities, AV and catering for meetings in coordination with the Office Manager as needed. Will be required to do the same in a virtual environment.

• Must have the skills and capabilities to run remote meetings on Microsoft Teams, Zoom, and other virtual platforms.

• Respond to incoming calls and emails professionally and with enthusiasm.

• Manage a contact list, prepare stakeholder spreadsheets.

• Work closely with other administrative and executive assistants.

• Other responsibilities as assigned.

Basic Required Qualifications:

• At least 5+ years of administrative experience preferably in a corporate setting

• Strong experience in scheduling and managing complex, demanding, and constantly changing executive schedules

• Excellent verbal and written communications

• Highly organized and detail oriented

• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines

• Demonstrate judgement and discretion in all internal and external interactions

• Manage confidential information with critical care

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Committed to, and enthusiastic about, the mission and vision of S&P Global

• Able to work independently and take initiative

• Results oriented

• An adaptable, flexible problem-solver

Right to Work Requirements:

You must have the right to work at the country of proposed employment.

About S&P Global Dow Jones Indic e s

At S&P Dow Jones Indices, we provide iconic and innovative index solutions backed by unparalleled expertise across the asset-class spectrum. By bringing transparency to the global capital markets, we empower investors everywhere to make decisions with conviction. We’re the largest global resource for index-based concepts, data and research, and home to iconic financial market indicators, such as the S&P 500 and the Dow Jones Industrial Average . More assets are invested in products based upon our indices than any other index provider in the world. With over USD 7.4 trillion in passively managed assets linked to our indices and over USD 11.3 trillion benchmarked to our indices, our solutions are widely considered indispensable in tracking market performance, evaluating portfolios and developing investment strategies.

S&P Dow Jones Indices is a division of S&P Global (NYSE: SPGI). S&P Global is the world’s foremost provider of credit ratings, benchmarks, analytics and workflow solutions in the global capital, commodity and automotive markets. With every one of our offerings, we help many of the world’s leading organizations navigate the economic landscape so they can plan for tomorrow, today. For more information, visit www.spglobal.com/spdji .

What’s In It For You?

Our Purpose:

Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology–the right combination can unlock possibility and change the world.

Our world is in transition and getting more complex by the day. We push past expected observations and seek out new levels of understanding so that we can help companies, governments and individuals make an impact on tomorrow. At S&P Global we transform data into Essential Intelligence, pinpointing risks and opening possibilities. We Accelerate Progress.

Our People:

We're more than 35,000 strong worldwide—so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.

From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. We’re constantly seeking new solutions that have progress in mind. Join us and help create the critical insights that truly make a difference.

Our Values:

Integrity, Discovery, Partnership

At S&P Global, we focus on Powering Global Markets. Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals.

Benefits:

We take care of you, so you cantake care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global.

Our benefits include:

• Health & Wellness: Health care coverage designed for the mind and body.

• Flexible Downtime: Generous time off helps keep you energized for your time on.

• Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.

• Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.

• Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.

• Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference.

For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries

Inclusive Hiring and Opportunity at S&P Global:

At S&P Global, we are committed to fostering an inclusive workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and equal opportunity, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.

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Equal Opportunity Employer

S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.

If you need an accommodation during the application process due to a disability, please send an email to: [e-mail] and your request will be forwarded to the appropriate person.

US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf

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502 - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group)