Newton - Senior Administrative Assistant I

BNY Mellon; London; Hybrid; GBP 30,000 - 60,000; Full time

Job description

Overview

Newton is a global investment management firm owned by BNY Mellon, with offices in London, New York, Boston, and San Francisco and has expertise in a range of disciplines, including global, regional and emerging-market equities, multi-asset strategies, absolute return investing, and global bonds. A global, thematic approach to investment helps them achieve a long-term perspective on global financial markets and economies and identify areas of long-term risk and opportunity. Our belief is that responsible investment is better investment for clients, and we consider ESG (environmental, social and governance) issues in relation to every company in which we invest. Our purpose is to improve people's lives through active, thematic, and engaged investment which strives to deliver attractive outcomes to our clients and helps foster a healthy and vibrant world for all.

We're seeking a future team member for the role of Senior Administrative Assistant to join our team. This role is located in London - HYBRID.

In this role, you'll make an impact in the following ways:

1. Stakeholder diary and communication management:
   • Managing stakeholder diaries to ensure optimum use of stakeholder time.
   • Ensuring stakeholder is prepared for each meeting.
   • Organising meetings/events on behalf of stakeholder.
   • Attending meetings/events to support stakeholder.
   • Supporting external guests.
   • Supporting stakeholder to comply with corporate policies.
   • Dealing with incoming communications.
   • Producing stakeholder outgoing communications.
2. Completing general administrative tasks:
   • Global travel arrangements.
   • Accommodation bookings.
   • Restaurant and venue bookings.
   • Complex room booking requests.
   • Expense submissions.
   • Corporate credit card applications.
   • Allocation of (digital) hardcopy post.
   • Stationery and business card orders.
   • Courier services bookings.
   • Subscription procurements.
   • Invoice processing.
   • New joiner set-ups.
   • IT requests.
3. Supporting stakeholders to utilise the BNY Mellon administrative support resources.
4. Sign-posting stakeholders to other BNY Mellon resources and contacts.
5. Other administrative tasks to support the Newton business.

The Senior Administrative Assistant is also required to:

1. Represent the Business Administration team in meetings when required.
2. Contribute to the collation of Management Information and Compliance reporting.
3. Provide cover for other Senior Administrative Assistants and Executive Assistants.

Support the Business Resiliency team in the management of the Newton emergency response protocol.

To be successful in this role, The Senior Administrative Assistant will:

1. Recognise the importance of their role in supporting the success of the Newton business.
2. Support the Manager - Business Administration.
3. Be a strong gatekeeper for their stakeholders.
4. Be visible to their stakeholders and other colleagues.
5. Have excellent multi-tasking, organizational and communication skills.
6. Clearly display a proactive 'can-do' attitude.
7. Display a proactive approach to team excellence and growth.
8. Build and leverage a network of BNY Mellon-wide contacts.
9. Contribute to the collation of MI to quantify the volume of tasks completed.
10. Be an inspirational role model for junior colleagues.
11. Invest in their own career development path.
12. Be a confident Microsoft Package user.

Bring your ideas. Make history.

BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology.

With over 238 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive new ideas at every turn.

At BNY Mellon, our inclusive culture speaks for itself. Here's a few of our awards:

• Fortune World's Most Admired Companies & Top 20 for Diversity and Inclusion
• Bloomberg's Gender Equality Index (GEI)
• Human Rights Campaign Foundation, 100% score Corporate Equality Index
• Best Places to Work for Disability Inclusion, Disability: IN - 100% score
• 100 Best Workplaces for Innovators, Fast Company
• CDP's Climate Change 'A List'

Our Benefits:

BNY Mellon offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy.

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer.