Global Facilities Projects Lead

SmartRecruiters, Inc.; Greater London; On-site; GBP 45,000 - 50,000; Full time

Benefits offered by this job

Annual leave 22 days (25 after 1 year)

Free breakfast & lunch onsite

Free onsite gym

Free onsite parking

Life insurance

Private healthcare and pension

Giving Back days (2) per year

Cycle to work scheme

Job summary

Air Charter Service seeks an experienced International Facilities Project Manager to lead complex workplace projects across our global offices. You will manage relocations, fit-outs and refurbishments from concept to completion, ensuring delivery on time, within budget and to high standards.

Reporting to the Head of Facilities, the role involves coordinating IT, Legal, HR and Finance teams, ensuring health and safety compliance, and supporting business continuity.

Qualifications

• Proven experience as a properties / facilities manager is essential.
• Experience delivering office refurbishments, fit-outs and relocations from planning to completion.
• Proven project management experience, managing multiple projects simultaneously.
• Experience managing budgets, procurement and supplier negotiations.
• Strong understanding of Health & Safety requirements.
• Willing to travel regularly to international ACS offices.
• Flexible to work outside normal business hours when required.

Responsibilities

• Manage end-to-end office relocation, expansion, and fit-out projects globally.
• Source and secure new office locations (leased and serviced) including lease coordination.
• Lead internal project teams and liaise with suppliers and local admin teams.
• Conduct international site visits (3 per project) including pre-fit out, fit-out supervision and snagging.
• Oversee security systems, access control, and maintenance contracts.
• Support office operations including reception, utilities, carbon reporting and business continuity.
• Assist in procurement, budget preparation, and vendor negotiations for facilities services.
• Coordinate ISO premises audits and GDPR compliance.

Skills

Project management

Budget management

Stakeholder management

Communication

Health & safety

Travel willingness

Independent problem solving

Tools

Vendor negotiations

ISO audits

Job description

Air Charter Service seeks an experienced International Facilities Project Manager to lead complex workplace projects across our global offices. You will manage relocations, fit-outs and refurbishments from concept to completion, ensuring delivery on time, within budget and to high standards.

Reporting to the Head of Facilities, the role involves coordinating IT, Legal, HR and Finance teams, ensuring health and safety compliance, and supporting business continuity.