Global Executive Secretariat & Coordination Lead

MSF; Greater London; Sur place; GBP 54 000 - 75 000; Plein temps

Résumé du poste

Médecins Sans Frontières (MSF) seeks an International Secretariat Support Officer to back the International Secretary General and Senior ExCom Officer. You will manage complex calendars, coordinate cross-functional communication, and prepare briefing materials for high‑level meetings.

This permanent, full‑time role requires outstanding organizational skills, discretion, and the ability to work across time zones in a hybrid environment.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Demonstrable experience of managing complex, dynamic calendars with an emphasis on strategic time allocation.
• Experience in coordinating cross-functional teams and liaising with stakeholders at all levels, including external partners and senior executives.
• Experience preparing briefings, reports, presentations, and meeting materials with a high level of accuracy.
• Extensive experience working as an Executive Assistant to Director / CEO level.
• Exceptional organisational skills with the ability to anticipate needs and plan.
• Strong time-management skills and an ability to coordinate multiple concurrent projects.
• Excellent written and verbal communication, able to draft clear, concise outcomes and correspondence.

Responsabilités

• Support the ISG and DSG with calendar, travel, and briefing materials; act as a trusted partner.
• Prepare briefing materials, agendas, and follow up actions for non-ExCom internal and external meetings.
• Draft, edit, and proofread correspondence with a high level of confidentiality.
• Provide administrative support for coordination of the Executive Committee; proactive scheduling and information sharing.
• Initiates and leads on logistical arrangements for Core and Full ExCom face-to-face meetings.
• Produce content as requested, including email and outcomes.

Connaissances

Calendar management

Cross-functional coordination

Briefing preparation

Formation

Bachelor’s degree or equivalent professional experience

Outils

Microsoft Office 365

Description du poste

Médecins Sans Frontières (MSF) seeks an International Secretariat Support Officer to back the International Secretary General and Senior ExCom Officer. You will manage complex calendars, coordinate cross-functional communication, and prepare briefing materials for high‑level meetings.

This permanent, full‑time role requires outstanding organizational skills, discretion, and the ability to work across time zones in a hybrid environment.