Global Executive Assistant to the COO

Helsing; Greater London; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Competitive salary and VSOP options

Relocation support: up to €2,500 and 4

Learning: €500/£450 yearly allowance

Health & wellness: gym membership & 1

Job summary

Helsing in London is seeking a proactive Team Assistant to support the chief operating officer and the leadership team. You will manage complex diaries, coordinate meetings across time zones, organise travel and handle confidential correspondence with senior officials and partners.

You will work alongside the Executive Assistant to ensure smooth information flow and timely delivery of Helsing’s commitments to European defence. The role requires discretion and strong organisational skills.

Qualifications

• Supported senior stakeholders in a team assistant, executive support, office management, workplace coordination, event management or hospitality role.
• Organise competing priorities calmly and bring structure to a busy, fast-moving environment.
• Communicate clearly in writing and in person, including with senior officials and external partners.
• Apply sound judgement, reliability and complete discretion when handling confidential information.
• Work fluently in English and are comfortable with MS Office, particularly Outlook.

Responsibilities

• Act as first point of contact for the leadership team, handling correspondence with internal departments, external stakeholders and suppliers, and prioritising incoming requests so that nothing urgent waits.
• Manage complex diaries for several senior colleagues, scheduling internal and external meetings across time zones and resolving conflicts before they reach the leadership team.
• Plan business travel in Britain and abroad end to end, covering itineraries, visas and logistics, so that every trip delivers the maximum number of useful meetings.
• Prepare travel and team expense reports accurately and to deadline, keeping spending transparent and within policy.
• Organise meetings and events with senior officials across government, industry and Helsing's executive team, from agendas and briefing packs to venues and follow-ups.

Skills

Executive support

Diary management

Travel planning

MS Office

Tools

Outlook

SAP Concur

Job description

Helsing in London is seeking a proactive Team Assistant to support the chief operating officer and the leadership team. You will manage complex diaries, coordinate meetings across time zones, organise travel and handle confidential correspondence with senior officials and partners.

You will work alongside the Executive Assistant to ensure smooth information flow and timely delivery of Helsing’s commitments to European defence. The role requires discretion and strong organisational skills.