Team Assistant

Helsing; Greater London; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Competitive salary and VSOP options

Relocation support: up to €2,500 and 4

Learning: €500/£450 yearly allowance

Health & wellness: gym membership & 1

Job summary

Helsing in London is seeking a proactive Team Assistant to support the chief operating officer and the leadership team. You will manage complex diaries, coordinate meetings across time zones, organise travel and handle confidential correspondence with senior officials and partners.

You will work alongside the Executive Assistant to ensure smooth information flow and timely delivery of Helsing’s commitments to European defence. The role requires discretion and strong organisational skills.

Qualifications

• Supported senior stakeholders in a team assistant, executive support, office management, workplace coordination, event management or hospitality role.
• Organise competing priorities calmly and bring structure to a busy, fast-moving environment.
• Communicate clearly in writing and in person, including with senior officials and external partners.
• Apply sound judgement, reliability and complete discretion when handling confidential information.
• Work fluently in English and are comfortable with MS Office, particularly Outlook.

Responsibilities

• Act as first point of contact for the leadership team, handling correspondence with internal departments, external stakeholders and suppliers, and prioritising incoming requests so that nothing urgent waits.
• Manage complex diaries for several senior colleagues, scheduling internal and external meetings across time zones and resolving conflicts before they reach the leadership team.
• Plan business travel in Britain and abroad end to end, covering itineraries, visas and logistics, so that every trip delivers the maximum number of useful meetings.
• Prepare travel and team expense reports accurately and to deadline, keeping spending transparent and within policy.
• Organise meetings and events with senior officials across government, industry and Helsing's executive team, from agendas and briefing packs to venues and follow-ups.

Skills

Executive support

Diary management

Travel planning

MS Office

Tools

Outlook

SAP Concur

Job description

Who We Are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

Who We Are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams - and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As Team Assistant in London, you will support the team around Helsing's chief operating officer as it works with governments, armed forces and industry partners. Alongside the Executive Assistant, you will arrange meetings, manage complex diaries across time zones and handle correspondence with senior officials with care and discretion. You will plan travel in Britain and abroad, keep expenses accurate and help information move smoothly between departments. Your work creates the conditions for colleagues to answer partners quickly and deliver on Helsing's commitments to European defence. It also shapes how the people we serve experience the company.

The day-to-day

• Act as first point of contact for the leadership team, handling correspondence with internal departments, external stakeholders and suppliers, and prioritising incoming requests so that nothing urgent waits
• Manage complex diaries for several senior colleagues, scheduling internal and external meetings across time zones and resolving conflicts before they reach the leadership team
• Plan business travel in Britain and abroad end to end, covering itineraries, visas and logistics, so that every trip delivers the maximum number of useful meetings
• Prepare travel and team expense reports accurately and to deadline, keeping spending transparent and within policy
• Organise meetings and events with senior officials across government, industry and Helsing's executive team, from agendas and briefing packs to venues and follow-ups

You should apply if you

• Have supported senior stakeholders in a team assistant, executive support, office management, workplace coordination, event management or hospitality role
• Organise competing priorities calmly and bring structure to a busy, fast-moving environment
• Communicate clearly in writing and in person, including with senior officials and external partners
• Apply sound judgement, reliability and complete discretion when handling confidential information
• Work fluently in English and are comfortable with MS Office, particularly Outlook

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have

• Manage travel and expenses in SAP Concur
• Have worked in a high-growth technology company, a start-up or the defence industry, and use AI tools comfortably in daily work

Join Helsing and work with world-leading experts in their fields

• Helsing's work is important. You'll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns
• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world
• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward
• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts
• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What We Offer

• Competitive salary and VSOP options
• Relocation support: up to €2,500 and 4 weeks temporary accommodation
• Learning: €500/£450 yearly allowance
• Health & wellness: gym membership and mental health support (Nilo.health)
• Social: regularly company events and monthly social allowances
• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers.
• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

These are the core benefits across all locations, there may be additional benefits in certain locations.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Helsing's Candidate Privacy and Confidentiality Regime can be found here.